Project Administrator

Trane Technologies • Charlotte, NC

4d • Hybrid

About The Position

Trane Technologies is hiring a Project Administrator for its Charlotte Service group. Under moderate supervision, this position works closely with Project Managers and handles routine project documentation, procurement, job costing, customer invoicing, and administrative closeout. The portfolio includes multiple projects at different stages, from project award through closeout. The role works with internal and external customers to support timely project completion and a positive customer experience.

The work arrangement is onsite Monday through Thursday, with the employee choosing their work location on Fridays according to work requirements.

Requirements

• High school diploma or GED and up to two years of related experience and/or training, or an equivalent combination of education and experience.
• Strong communication skills and a proactive approach, with willingness to work independently and as part of a team.
• Ability to problem-solve, make decisions, think rationally, and exercise good judgment.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Flexibility to work overtime and weekends as required.

Nice To Haves

• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Knowledge of construction law and regulations.
• Familiarity with the operation of HVAC systems.

Responsibilities

• Follow established standard work and processes using enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Administer projects throughout their life cycle to support contract compliance and successful delivery, coordinating with regional leadership, contract management, legal, and financial services.
• Manage procurement processes according to project requirements.
• With guidance from a Project Manager and/or Engineer, order and track materials and issue purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing according to customer requirements and Project Manager direction, supporting timely and accurate billing.
• Coordinate with project team members to ensure accurate and timely recording of project costs, including timesheets, forecasting assistance, and vendor invoices, using project reports as needed.
• Review billing backlog and coordinate or communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims to resolve obstacles.

Benefits

• Health insurance and holistic wellness programs with incentives, effective on day one for the employee and family.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options supporting volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED