Project Administrator

Helix Electric•Cedar Rapids, IA

About The Position

The Project Administrator will be responsible for the day-to-day administrative support functions for multiple million-dollar projects, simultaneously.

Requirements

Minimum of High School diploma required
Minimum of 3+ years in a similar role within the construction industry required
Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner
Provide outstanding customer service internally to our fellow employees, vendors, and customers
Ability to create spreadsheets, graphs, charts and proficient with Microsoft Excel, Word and Outlook.

Nice To Haves

Knowledge in CMiC Software helpful, but not necessary

Responsibilities

Assist in review, and execution of customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements
Interpret and document all contractual liabilities, legalities, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and acceptable
Support the project start up and close-out processes on each job
Enter timecards for project personnel into CMiC weekly
Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made, and produce draft response to the vendor
Assist in review of modified single project purchase order and subcontract agreements and/or vendors ordering instructions, shipping policies, and company terms and conditions
Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received
Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractor
Enforce and track all insurance requirements
Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts
Run daily, weekly and monthly reports and sort and process various project documents
Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various special projects