Administrator - Project

Barrick Mining Corporation•Grant District, WV

20d

About The Position

Kibali Gold Mine is seeking a Project Administrator to support the ARK Project mine expansion feasibility study. The role provides administrative, document control and invoice coordination support to the project team, ensuring accurate records, efficient communication and timely support for internal and external stakeholders. The Project Administrator coordinates travel and logistics; maintains project contracts and documentation; manages project information, registers, versions and SharePoint folders; controls engineering and project documents through final sign-off; and distributes documents and communications to stakeholders. The position also supports invoice and procurement processes, tracks delivery of goods and services, assists with purchase requisitions in SAP, manages day-to-day project office administration, and provides meeting, reporting, presentation and diary support to the Project Manager. The organization describes its compensation package as comprehensive, including bonuses and site-specific benefits, and highlights opportunities for meaningful work, collaboration, learning and career development. It is committed to a safe work environment and to leaving a sustainable legacy in its host communities.

Requirements

High School Certificate.
At least 3 years’ experience in project administration, project secretarial support or document control.
Basic understanding of project management and document control principles.
Fully conversant with MS Office Suite, SharePoint and electronic filing or document management systems.
Excellent written and verbal communication skills, with the ability to engage effectively with internal teams, consultants, contractors and vendors.
Strong attention to detail, planning and coordination skills, with the ability to prioritize tasks and maintain confidentiality in a busy project environment.

Nice To Haves

A Diploma in Business Administration, Project Administration or a related field is advantageous.
Experience in a mining, engineering, construction or EPCM environment is preferred.
SAP experience, particularly purchase requisitions and supporting procurement administration, is advantageous.

Responsibilities

Coordinate travel, accommodation, visas, transfers and logistics for the project team, visitors, workshops and meetings.
Maintain project contracts and documentation for consultants, contractors and vendors.
Coordinate project data management and information transfer, including filing systems, document registers, version control, action item lists and SharePoint folders.
Control and manage project and engineering documentation in line with project and procedural requirements, including procedures, specifications, reports and drawings through final sign-off.
Distribute documents, reports, drawings and project communications to relevant stakeholders.
Liaise with finance, procurement and accounts payable teams to support invoice preparation, purchase order setup, payment follow-up and compliance with invoicing requirements.
Assist with expediting critical path items and tracking delivery of goods and services to site.
Assist with loading purchase requisitions on SAP and maintaining supporting procurement records.
Support daily project office management, including office supplies, administration and general coordination.
Assist the Project Manager with meeting minutes, project reports, presentations, diary coordination, meetings, workshops and other administrative or secretarial tasks.

Benefits

Comprehensive compensation package, including bonuses and site-specific benefits.
Opportunity to make a meaningful and lasting impact.
Work in a dynamic, collaborative, progressive and high-performing team.
Ongoing opportunities to grow and learn alongside industry colleagues.
Access to a variety of career opportunities across the organization.

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