Contracting Project Administrator
About The Position
Trane Technologies is hiring a Project Administrator for its Contracting group in Maitland, Florida. Under moderate supervision, the role works closely with Project Managers and handles routine project documentation, procurement, job costing, customer invoicing, and administrative closeout. The position supports multiple projects at different stages, from award through closeout, and interacts with internal and external customers to help ensure timely project completion and a positive culture. The work arrangement is onsite Monday through Thursday, with flexibility to choose the work location on Fridays based on work needs. The role is hourly, with a stated annual base pay range of $38,600 to $70,770, and is not incentive- or sales-commission-eligible.
Requirements
- High school diploma or GED and up to two years of related experience and/or training, or an equivalent combination of education and experience.
- Strong communication skills and a proactive approach, with the ability to work independently and as part of a team.
- Ability to problem-solve, make decisions, think rationally, and exercise sound judgment.
- Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
- Flexibility to work overtime and weekends as required.
Nice To Haves
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
- Knowledge of construction law and regulations.
- Familiarity with HVAC system operation.
Responsibilities
- Follow established standard work and processes using enterprise systems.
- Coordinate project transitions from Sales to Operations within enterprise business systems.
- Administer projects throughout their life cycle to support contract compliance and successful delivery, coordinating with regional leadership, contract management, legal, and financial services.
- Manage project procurement, including ordering and tracking materials and issuing purchase orders and subcontracts to qualified vendors with guidance from a Project Manager and/or Engineer.
- Coordinate monthly customer invoicing according to customer requirements and Project Manager direction to support timely, accurate billing.
- Coordinate accurate and timely project-cost recording with project team members, including timesheets, forecasting assistance, and vendor invoices, using project reports as needed.
- Review billing backlog and coordinate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims to resolve obstacles.
Benefits
- Health insurance and holistic wellness programs with incentives, available from day one for the employee and family.
- Fertility coverage and adoption/surrogacy assistance.
- Up to 15 vacation days, paid holidays, sick leave, and additional options for volunteer and parental leave.
- 401(k) matching.
- Educational and training opportunities through company programs, tuition assistance, and student debt support.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
