Project Administrator

ECS Ltd • Manchester Township, PA

20d

About The Position

The Project Administrator manages administrative tasks associated with projects, including project registration, proposal administration, invoice setup, resource coordination, paperwork and documentation, and maintaining project schedules and budgets. The role supports project communications, meetings, budget management, invoicing, and collection efforts while working with supervisors to prioritize tasks and meet deadlines.

The Project Administrator communicates regularly with clients, external team members, and internal staff; assists senior staff with administrative problem resolution; and mentors junior staff to support team development. The position also hosts or attends client discussions and follows up on reports to identify and address questions.

Requirements

• High school diploma or GED required.
• Two years of related experience.
• A valid driver's license is required if driving for or on behalf of an ECS subsidiary.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible, and detail-oriented.
• Ability to multitask and meet deadlines.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to work effectively independently and in teams with clients, peers, and subordinates.
• Excellent interpersonal skills.
• Basic decision-making skills.
• Ability to work with a supervisor to understand work priorities and urgency.

Nice To Haves

• Bachelor's degree in business or a related field preferred.

Responsibilities

• Manage project administration, including proposal and project registration and invoice setup.
• Coordinate project resources and manage project paperwork and documentation using ECS systems.
• Maintain project schedules and budgets.
• Coordinate internal communications with staff across projects as requested.
• Mentor junior staff and support the development of the team.
• Attend project meetings with senior staff and assist with resolving administrative problems.
• Communicate consistently with clients and external team members.
• Assist with project budget management, invoice preparation, and collection efforts.
• Prioritize tasks to meet project deadlines and consult with a supervisor on daily priorities.
• Host or attend project discussions with clients and follow up on reports to identify questions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED