Project Administrator

Twining, Inc.•Fountain Valley, CA

20d•$26 - $30•Onsite

About The Position

Twining Holdings, an engineering, testing, and inspection company, is seeking a Project Administrator for its Fountain Valley, California facility. The role handles monthly billing, accounts receivable, project coordination, and other administrative responsibilities. It supports Project Managers with project setup, forms preparation and submission, scanning and distribution, scheduling, business correspondence, phone calls, and general administrative workflows. The position processes and reviews billing, maintains client accounts and billing records, follows up on delinquent and disputed accounts, and helps protect the company’s lien rights in accordance with construction law. It also provides client service and billing documentation, generates reports, and coordinates with internal stakeholders to support project administration and revenue tracking.

Requirements

High school diploma.
At least 3 years of billing experience.
Ability to work independently and as part of a team.
General report-writing and report-generation skills.
Business math skills and demonstrated ability to create spreadsheets at an intermediate user level.
Reliable and punctual.
Excellent problem-solving skills.
Strong written and verbal communication skills.
Intermediate skills in MS Excel, Word, and general software programs.

Nice To Haves

Accounting or Business degree preferred.
Experience in the construction industry.
Knowledge of Deltek/VantagePoint and/or QESTField.

Responsibilities

Generate pre-billing reports and work with Project Managers through the review process to support accurate monthly billing.
Process monthly invoices accurately, with a focus on capturing billable revenues.
Edit, code, and verify billable items to support accurate reporting of project costs and revenues.
Generate and import laboratory test reports for billing.
Maintain billing records and archives, and promote good record-keeping practices.
Interact with clients and provide billing documents and resolutions for billing discrepancies.
Generate billing reports and assist with analysis of revenue data.
Prepare and monitor over-budget reports.
Review delinquent accounts and work with the CFO, Accounting Manager, and Project Managers to determine appropriate actions.
Contact clients daily and enter notes documenting conversations and resolutions.
Work with Project Managers to research disputed account balances and resolve problems in a timely and satisfactory manner.
Provide conditional and unconditional notices to clients, general contractors, and owners.
Stay current with construction law related to credit and collections, and protect company lien rights by filing Preliminary Notices, Mechanic’s Liens, and Stop Notices when necessary and within legal guidelines.
Maintain and update client accounts.
Coordinate with Project Managers to obtain project setup information and handle form preparation and submission, scanning, and distribution requirements.
Provide administrative support to Project Managers, including scheduling, preparing business correspondence, fielding phone calls, and managing paper flow and timelines.
Build relationships with internal stakeholders, including Project Managers and the Sales team, obtain answers, and provide guidance and data as needed.