Program Manager Jobs

About The Position

Responsibilities

• Develop and maintain project plans defining scope, objectives, tasks, accountable leads, milestones, dependencies, and deadlines; coordinate work from initiation and launch through implementation, evaluation, transition, and closeout.
• Manage competing priorities across projects, identify shared resource needs, resolve scheduling or capacity conflicts with leadership, and track approved changes to scope, timelines, and resources.
• Coordinate launch readiness, including staffing, training, facilities, equipment, systems, approvals, and project documentation.
• Maintain standard operating procedures, implementation tools, meeting records, and decision logs; track risks and issues, coordinate mitigation, and escalate barriers that threaten safety, quality, budgets, or delivery.
• Serve as the operational liaison among clinical and research teams, participating sites, institutional departments, community organizations, sponsors, and other partners.
• Clarify responsibilities, coordinate cross-disciplinary work, monitor deliverables, and address operational barriers; support staff recruitment, onboarding, training, and workload planning as assigned.
• Organize project meetings, document decisions, follow up on action items, and develop orientation materials and training resources with subject-matter experts.
• Coordinate project-specific workflows for outreach, referral, recruitment, enrollment, consent documentation, service delivery, data collection, and follow-up, as applicable.
• Support implementation of approved clinical pathways, study protocols, and evaluation plans; coordinate institutional and regulatory submissions with investigators and compliance teams, and track approvals, renewals, and training.
• Monitor participation, engagement, retention, and completion where relevant; work with clinical, research, and community teams to address access barriers and improve patient or participant experience.
• Escalate safety concerns, protocol deviations, and unresolved service or communication gaps to the responsible clinical or research lead, and track operational follow-up and corrective actions through resolution.
• Coordinate purchasing, equipment and supply needs, vendor deliverables, service agreements, and technical support with relevant institutional teams.
• Support implementation and testing of project systems, including data-collection platforms, electronic health record workflows, and digital health tools where applicable; coordinate user training and contingency procedures.
• Work with legal, privacy, security, and data teams to establish appropriate agreements, access permissions, secure information exchange, and records management.
• Work with analysts, investigators, and program leads to define project measures, maintain dashboards, and track progress against milestones, deliverables, and intended outcomes.
• Prepare progress reports, presentations, and supporting documentation for leadership, sponsors, funders, and institutional stakeholders according to project requirements and deadlines.
• Identify performance gaps, coordinate reviews of causes, assign improvement actions, and assess results; communicate data limitations, delivery risks, and decisions requiring leadership input.
• Support evaluation, dissemination of findings, and preparation of project reports, presentations, manuscripts, or funding proposals in collaboration with responsible teams.
• Develop and monitor project budgets with program leads, finance, and grants administration; track expenditures, commitments, invoices, staffing allocations, and variances, and maintain documentation for review and audit.
• Coordinate compliance with funding terms and institutional financial procedures, including required reports and approved budget changes; ensure costs are appropriately allocated across projects and funding sources without duplicate charging.
• Support sustainability planning, resource forecasting, and future funding opportunities; coordinate project closeout, transfer of ongoing activities, and documentation of lessons learned.