Communities In Schools - TRIO Program Manager - INTERNAL CANDIDATES ONLY

Ascend Nonprofit Solutions•Charlotte, NC

About The Position

The TRIO Program Manager is the operational leader for CIS Charlotte's TRIO grant activities. The position coordinates daily implementation, four program staff, and TRIO-specific administrative support while ensuring federal grant compliance, data quality, accurate reporting, and program fidelity. The Manager maintains reliable Blumen records, builds systems for accountability, independently identifies compliance risks, validates data, resolves documentation gaps, and keeps records monitoring-ready. All TRIO-funded duties must align with the approved award. The position is located within the Charlotte-Mecklenburg area. Regular and satisfactory attendance, punctuality, timely documentation, and fulfillment of program deliverables are required. Travel and site-based expectations are subject to HR review. A criminal background check and pre-employment drug test are required; other checks may apply. The job description notes that its statements describe essential functions but are not an all-inclusive list.

Requirements

Bachelor's degree in education, higher education administration, public administration, business administration, or a related field.
At least one year of progressively responsible experience in federally funded programs, grant compliance, program operations, or data management, subject to HR review.
Demonstrated experience with compliance monitoring, data validation, documentation quality assurance, reporting deadlines, and corrective action.
Experience creating systems to track deliverables, organize records, and maintain accountability.
Exceptional organization, meticulous attention to detail, and ability to manage complex deadlines and competing priorities.
Advanced understanding of data integrity, compliance monitoring, quality assurance, and documentation standards.
Ability to independently identify risks, investigate discrepancies, implement corrections, and sustain monitoring-ready records.
Strong analytical judgment, spreadsheet and database proficiency, and ability to translate data into operational improvements.
Effective communication, confidentiality, collaboration, and operational coaching skills.
Demonstrated independent follow-through and accountability for grant-specific results.
Regular and satisfactory attendance, punctuality, timely documentation, and fulfillment of program deliverables.
Ability to meet the stated physical demands, including occasionally lifting and/or moving up to 25 pounds.
Criminal background check and pre-employment drug test required; other checks may apply.

Nice To Haves

Master's degree preferred.
Federal TRIO or comparable U.S. Department of Education grant experience strongly preferred.
Blumen experience preferred.

Responsibilities

Lead daily TRIO operations and coordinate four program staff and TRIO-specific administrative support.
Ensure compliance with applicable federal TRIO regulations, award terms, eligibility requirements, and approved activities.
Build and maintain compliance calendars, monitoring tools, documentation standards, and tracking systems for deadlines and deliverables.
Own the accuracy, completeness, timeliness, and integrity of Blumen data; validate source documentation and resolve discrepancies.
Conduct routine internal compliance reviews, participant file audits, and data quality checks, documenting findings and corrective actions.
Maintain organized, secure, monitoring-ready program records and coordinate preparations for external reviews.
Coordinate accurate and timely grant reports, including validation of Annual Performance Report data, with authorized grant leadership.
Monitor grant objectives and use performance data to identify service gaps and drive improvements.
Coordinate recruitment, enrollment, retention, college access and readiness, and other approved TRIO services.
Monitor program fidelity, approved spending, procurement documentation, and grant deadlines with Finance.
Set staff documentation expectations, lead meetings, coordinate onboarding, and provide operational coaching.
Serve as an operational contact for TRIO grant matters and authorized school and community partnerships.
Promptly escalate compliance risks and service barriers to the Director of Program Operations with documented recommendations.