Payroll Specialist Jobs

About The Position

Requirements

• Minimum of five years of progressively responsible payroll processing experience.
• Hands-on experience processing payroll in ADP Workforce Now and working with ADP Essential Services.
• Demonstrated experience administering payroll-related aspects of paid leaves and coordinating leave payments, deductions, and employee records.
• Working knowledge of Massachusetts wage and hour requirements and their application to payroll.
• Strong payroll reconciliation, auditing, analytical, and problem-solving skills with exceptional attention to detail.
• Proficiency in Microsoft Excel and the ability to manage sensitive information with discretion and sound judgment.
• Clear communication, customer-service, and organizational skills, with the ability to meet firm deadlines and manage competing priorities.

Nice To Haves

• Experience processing multi-state payroll and researching state-specific tax, wage, and leave requirements.
• Global payroll experience, including coordination with international payroll providers or regional teams.
• Associate’s or bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP), or similar credential.
• Experience supporting payroll tax filings, general ledger reconciliation, audits, and year-end reporting.

Responsibilities

• Accurately, process and review weekly and bi-weekly US payrolls, including regular earnings, overtime, bonuses, commissions, deductions, garnishments, and off-cycle payments.
• Administer payroll in ADP Workforce Now and partner with ADP Essential Services team to resolve processing, tax, configuration, and compliance issues.
• Audit time and attendance, employee changes, pay rates, tax elections, direct deposits, benefit deductions, and leave-related payroll entries before submission.
• Coordinate payroll impacts of paid leaves, including Massachusetts Paid Family and Medical Leave, earned sick time, company-sponsored leave programs, and related benefit or wage-replacement payments.
• Apply federal, state, and local payroll requirements, with particular attention to Massachusetts wage payment, overtime, final-pay, recordkeeping, and wage-and-hour rules.
• Research and resolve employee payroll questions and discrepancies promptly, professionally, and confidentially.
• Reconcile payroll registers, tax reports, benefit deductions, funding, and general ledger interfaces; support quarter-end and year-end activities, including W-2 review.
• Maintain complete payroll records, internal controls, operating procedures, and audit-ready documentation.
• Provide accurate and timely reporting to Finance function to support monthly close and research any discrepancies with financial transactions
• Partner with Finance, managers, employees, and external providers to improve payroll accuracy, service, and process efficiency.
• Serve as a back-up for the global payroll processing