Payroll Specialist

Hubbell Incorporated•Wade Hampton, SC

15d

About The Position

The Payroll Operations and Employee Service Specialist coordinates and executes day-to-day employee payroll tasks in partnership with a Managed Services Provider. The role processes and analyzes reports on established schedules and maintains data required for legal, tax, and audit purposes in accordance with department processes. It also handles service inquiries from employees, managers, and business-unit stakeholders, providing information and resolving issues. The position supports accurate, complete, and timely payroll processing, data integrity between HRIS and payroll systems, payroll audits and controls, garnishments, and off-cycle payrolls. It serves as a subject matter resource for time and payroll system functionality and provides support to employees and internal business partners. The role requires careful protection of confidential employee information and compliance with data privacy, security, SOX, audit, and state regulatory requirements.

Requirements

Associate degree or an equivalent combination of work experience and education.
3–5 years of multi-state payroll processing experience, supporting 5,000 or more employees.
Understanding of the end-to-end payroll processing cycle: input, process, and output.
Ability to research, understand, and apply intermediate federal, state, and local regulations relating to payroll, labor, and employment.
Strong analytical and organizational skills, including the ability to synthesize information, exercise sound judgment, formulate conclusions, and communicate useful data to stakeholders and customers.
Strong time management skills, ability to prioritize and multitask, and ability to balance competing priorities.
Ability to work in a team environment that is highly customer-service oriented.
Ability to manage relationships with stakeholders and proactively resolve issues with employees, businesses, and other departments.
Ability to listen to internal customers, gather information, assess root causes, accurately communicate resolutions, and maintain relationships.
Exceptional attention to detail and data-entry skills.
Strong Microsoft Office skills, including advanced Excel proficiency.
Excellent verbal and written communication skills.
Ability to work effectively in an interdependent, dynamic, fast-paced, and deadline-driven team environment.
Integrity and trustworthiness in protecting confidential and private employee information, including payroll records.

Nice To Haves

Experience processing payroll using ADP GlobalView, Ceridian Dayforce, or SAP.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) from the APA.

Responsibilities

Partner with payroll associates and functional business partners to achieve desired results.
Enter job, salary, and personal data that is not interfaced from the HRIS to the payroll system accurately and on time.
Coordinate workload and payroll deadlines with the Managed Services Provider to ensure accurate, complete, and timely payroll processing in compliance with internal controls and requirements.
Analyze and resolve discrepancies between HRIS and payroll database systems.
Review, correct, and approve data inputs; analyze pre- and post-payroll audit reports and correct errors.
Support the garnishment process, partnering with managed services where required.
Comply with audit requirements and internal control standards for supporting documentation and accuracy.
Serve as a subject matter expert on time and payroll system functionality.
Support employees with personnel records, time input, earnings, deductions, and tax questions.
Support HR Operational Services, Benefits, Compensation, and Finance colleagues with requests.
Enter, follow up on, and resolve tickets in ServiceNow and CRM tools.
Meet confidentiality, data privacy, data security, and SOX requirements.
Prepare and process off-cycle payrolls to meet state regulations relating to final pay.
Identify opportunities for improvement and work individually or collaboratively to resolve them promptly.