Senior Payroll Specialist II

AHRC Nassau•Glen Head, NY

15d•$33 - $35•Onsite

About The Position

The Senior Payroll Specialist II is a member of the Accounting Department responsible for end-to-end bi-weekly payroll processing and ensuring timely and accurate employee wage payment and compliance for AHRC Nassau and its Affiliates. The role operates under the guidance of the Payroll Manager and requires strong communication, analytical and computer skills, initiative, and current knowledge of payroll practices, rules, and regulatory requirements. The position supports ongoing evaluation and improvement of payroll processing through greater use of technology and assistance with policy and procedure development. It also supports an inclusive environment that values diversity, equity, and inclusion. The work is primarily performed in an office environment and involves regular use of standard office equipment. The employee reviews documents, enters and retrieves information, and communicates with employees and other stakeholders. The employee may occasionally remain stationary for periods, move throughout the workplace, and lift or transport materials weighing up to 20 pounds. Essential functions must be performed with or without reasonable accommodation.

Requirements

Associate degree and 3 years of relevant experience, or a high school diploma/GED equivalent and 5 years of relevant experience.
Proficient knowledge of Microsoft Office, including excellent proficiency in MS Excel.
Professional written, verbal, interpersonal, and communication skills, including the ability to communicate with operating management, staff, and other departments.
Strong professional work ethic, problem-solving skills, and attention to detail.
Ability to handle confidential data and documents sensitively.

Nice To Haves

Certified Payroll Professional (CPP) certification track.
Experience with Kronos, UKG Pro, ADP, or Workday.

Responsibilities

Communicate with program staff, HR, and other departments to support timely review, completion, and approval of timecards and status-change forms.
Review and enter manual and electronic timesheets through the UKG WFM time and attendance system before importing them into the UKG UltiPro payroll database.
Accurately calculate and allocate overtime and supplemental payments in accordance with policy and compliance protocols.
Process third-party sick pay, car-allowance adjustments, quarterly or year-end adjustments for Form W-2 reporting and distribution, and other adjustments as needed.
Generate or support review of pre- and post-pay-cycle reports, including payroll registers, employee deduction summaries, and tax reconciliations.
Review employees’ PTO benefit accuracy in accordance with agency policy before payouts.
Review and reconcile pay data for employees on Leave of Absence, Paid Family Leave, or Suspension status to ensure accurate payments and accrual updates.
Research, resolve, and communicate employee wage inquiries, payroll tax discrepancies, multi-period errors, and wage garnishments in a timely manner.
Review reports supporting final payroll transmission to ADP for print services.
Prepare off-cycle payrolls and manual checks as necessary.
Occasionally assume the duties of the Assistant Payroll Manager as needed.
Ensure compliance with changes to Federal, State, and Local DOL, FLSA, and IRS legislative regulations.
Generate UKG reports for payroll auditing and employee verification inquiries.
Ensure compliance with correspondence regarding garnishments, tax agency notices, and internal or external audits.
Prepare and provide post-cycle and periodic ad hoc payroll reports for internal or external audit requests from Accounting or other departments.
Work with Payroll Management to review departmental workflows and identify process improvements.
Work with the Payroll Manager to open cases with UKG to address business needs.
Support and assist with peer training on UKG systems, payroll policies, and processes.