Senior Payroll Specialist

Salute • United States, US,

7d • $0 - $75,000 • Remote

About The Position

Salute is seeking a skilled, detail-oriented Payroll Specialist to support end-to-end payroll operations across the United States and Canada. The role focuses on payroll accuracy, compliance, and process improvement, using ADP Workforce Now and collaborating across teams in a fast-paced, high-growth environment. The position contributes to payroll transformation and the development of scalable payroll infrastructure and practices.

The specialist administers full-cycle, multi-jurisdictional payroll, including payroll for represented employees under collective bargaining agreements (CBAs). The work includes validating union compensation and deductions, maintaining records, supporting audits, interpreting applicable payroll provisions, and coordinating changes with HR, Operations, Labor Relations, Finance, and other internal partners. The role also supports system configuration and data quality, maintains payroll procedures and controls, and contributes to process and system improvements.

This position is 100% remote within the U.S. The stated salary range is $75,000.00.

Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field, or equivalent experience.
• 3–5+ years of payroll experience, including multi-state U.S. and Canadian payroll.
• Experience processing payroll for unionized workforces and interpreting collective bargaining agreements.
• Knowledge of union payroll practices, including dues administration, contract wage structures, overtime rules, shift premiums, and negotiated compensation programs.
• Experience supporting payroll compliance in a unionized environment, including labor-related audits and reporting requirements.
• Ability to interpret and apply payroll provisions in collective bargaining agreements accurately and compliantly.
• Hands-on experience with ADP Workforce Now.
• Strong knowledge of payroll compliance, tax regulations, wage laws, and reporting requirements.
• Experience developing or maintaining standard operating procedures and internal controls.
• Excellent verbal and written communication skills, including the ability to work collaboratively in a remote environment.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong analytical skills and attention to detail, with the ability to identify discrepancies and solve problems quickly.

Nice To Haves

• Familiarity with UKG time management, particularly timecard validation and integration.
• Experience working in a high-volume, fast-growing company.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience supporting global or M&A-related payroll transitions.
• Familiarity with general ledger interfaces, payroll journal entries, and financial reconciliations.
• Working knowledge of HRIS/payroll integrations and process mapping.
• Experience supporting multiple union contracts across locations, business units, or jurisdictions.
• Familiarity with prevailing wage requirements, labor compliance reporting, and payroll administration in regulated industries.
• Experience partnering with Labor Relations, HR Business Partners, and operational leadership regarding payroll matters affecting represented employees.

Responsibilities

• Administer full-cycle, multi-jurisdictional U.S. and Canadian payrolls using ADP Workforce Now.
• Process regular and off-cycle payrolls accurately and on time, including bonuses, retroactive pay, and terminations.
• Review and reconcile payroll data with inputs from HR, benefits, and Finance.
• Apply collective bargaining agreement provisions, including union wage rates, shift differentials, premiums, and contractual pay provisions.
• Validate union employee earnings, including overtime, call-out pay, guaranteed hours, per diem, and other negotiated compensation.
• Administer and reconcile union dues, initiation fees, and other labor-related payroll deductions.
• Coordinate union-related payroll changes with HR, Operations, and Labor Relations, including changes related to contracts, grievances, and settlements.
• Maintain payroll records and supporting documentation for represented employees to meet contractual and audit requirements.
• Ensure payroll complies with federal, state, provincial, and local laws, labor regulations, prevailing wage requirements, and collective bargaining agreements.
• Maintain and update standard operating procedures for payroll processes.
• Support internal and external audits by providing payroll data and documentation, including audits related to union contracts and labor compliance.
• Research and resolve payroll discrepancies involving represented employees, escalating contractual interpretation issues when appropriate.
• Maintain payroll system configurations and support data-quality improvements.
• Collaborate with internal stakeholders on ADP system clean-up and process optimization.
• Work with HR, Finance, Operations, and IT to ensure data accuracy and process alignment.
• Serve as a payroll subject matter expert, communicate timelines and changes, and respond to questions and escalations.
• Partner with HR Business Partners, Labor Relations, and operational leaders on payroll matters affecting represented employees.
• Support payroll changes resulting from collective bargaining negotiations, contract ratifications, wage increases, and other labor-related agreements.
• Identify and implement scalable, efficient payroll practices and contribute to system and process upgrades.

Benefits

• Eight company-paid holidays and two floating holidays.
• PTO.
• Medical, dental, and vision insurance; enrollment is available starting on Day 1, with coverage beginning the first of the month following 30 days of employment.
• Employee Assistance Program available to all employees, including those who do not enroll in the benefits package.
• Employer-supported 401(k) with immediate 100% vesting, a 3% employer match, and a 50% match on the next 2%.
• Health Savings Account (HSA).
• Mental health resources.
• Gym discounts.
• Discounted group legal services, home and auto insurance, pet insurance, and identity theft protection.
• Discounted group life and AD&D insurance.
• Discounted group short- and long-term disability insurance.
• Parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior