Payroll Specialist II

SMS Holdings•Nashville, TN

About The Position

The Payroll Specialist II prepares, analyzes, and processes payroll in accordance with federal, state, and local guidelines. The role compiles payroll data, calculates pay and deductions, handles payroll adjustments and manual checks, maintains timekeeping records, prepares reports, and issues paychecks. It requires accuracy, confidentiality, analytical ability, effective communication, organizational strength, adaptability, teamwork, and an understanding of how and when systems integrate. The position has no supervisory responsibilities. The work environment is usually moderate in noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not a contract for any specific period and may be adjusted at the employer's discretion as needs change.

Requirements

Associate's degree or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
Ability to read and interpret documents such as DOL regulations, union contracts, contract summary forms, and instruction manuals.
Ability to write reports and correspondence and speak effectively before groups of customers or employees.
Ability to calculate pay, FLSA overtime, tip credit, and other common payroll calculations.
Ability to solve practical problems involving a variety of concrete variables where limited standardization exists, and interpret written, oral, diagram, or schedule-based instructions.
Knowledge of Microsoft Word, Microsoft Excel, ADP, and Kronos and Valiant timekeeping systems.
Demonstrate analytical ability, customer service, good oral and written communication, confidentiality, listening and clarification skills, adaptability, administrative and organizational strength, teamwork, strong ethics, and punctuality.

Responsibilities

Compile payroll data, including hours worked, taxes, insurance, and union dues to be withheld.
Compute pay and deductions for adjustments and manual checks.
Perform required government reporting, such as BLS and multi-worksite reporting.
Update timekeeping systems for historical changes and corrections, and calculate retroactive pay based on those changes.
Prepare and validate vacation, sick, and PTO balances.
Record employee transfers between departments, pay groups, and companies so taxes are correctly reflected.
Prepare periodic reports of earnings, taxes, and deductions.
Keep records of leave pay and nontaxable wages.
Prepare and issue paychecks.
Create and use the payroll system's reporting feature.