Certified Payroll Specialist
About The Position
The Certified Payroll Specialist ensures compliance with federal, state, and local prevailing wage laws for government-funded construction projects. The role oversees the certified payroll process, including wage determinations, labor classifications, fringe calculations, correction of variances, and weekly report preparation and submission through LCPTracker, Elations, EMARS, and other systems. The role also uses Fleet Cost & Care (FCC) and Paycom. The specialist prepares, audits, and submits payroll reports; maintains compliance documentation and records; manages project, contractor, worker, and classification data across systems; resolves submission errors and payroll discrepancies; and monitors deadlines. The role conducts internal audits, prepares agency-review materials, investigates wage complaints and compliance inquiries, and partners with branch, apprentice-program, HR, and accounting teams. It also trains field and project teams on coding and system processes and provides prevailing-wage guidance at project kickoff meetings.
Requirements
- At least 5 years of certified payroll experience.
- Advanced understanding of Davis-Bacon, the Inflation Reduction Act (IRA), the Service Contract Act (SCA), prevailing wage determinations, and fringe calculations.
- Experience with payroll systems such as Paycom and Fleet Cost & Care (FCC).
- Strong analytical, organizational, and detail-oriented skills.
- Ability to meet urgent deadlines while handling high-volume weekly submissions.
- Strong Excel and reporting skills.
Nice To Haves
- Experience with LCPTracker, Elations, and EMARS.
Responsibilities
- Prepare, audit, and submit weekly certified payroll reports in LCPTracker, Elations, and EMARS, or using the Davis-Bacon WHD-347 form.
- Ensure payroll records comply with Davis-Bacon, the Inflation Reduction Act (IRA), the Service Contract Act (SCA), state prevailing wage laws, and project-specific requirements.
- Review job codes, labor classifications, wage decisions, fringe rates, and worker hours for accuracy.
- Validate employee project, cost-code, and wage-classification assignments in reporting platforms.
- Monitor and correct discrepancies involving overtime, deductions, fringe allocations, and rate changes.
- Maintain weekly statements of compliance, certified payrolls, fringe-benefit documentation, and required backup.
- Maintain monthly reporting to states requiring apprentice reporting.
- Manage setup and maintenance of projects, contractors, workers, and classifications in FCC, LCPTracker, Elations, and EMARS.
- Upload payroll data, troubleshoot file rejections, and resolve submission errors.
- Interpret system flags, variances, and deficiency notices.
- Track submission deadlines and ensure reports are approved promptly.
- Train field and project teams on proper coding and system processes.
- Conduct internal payroll audits to ensure compliance.
- Prepare reports for agency reviews and audits.
- Maintain historical documentation according to retention rules.
- Investigate and resolve wage complaints and compliance inquiries.
- Partner with Branch Managers, TNT’s Apprentice Program team, HR, and Accounting on timecard corrections and classification issues.
- Communicate with agencies about submissions and corrections.
- Provide prevailing-wage guidance during project kickoff meetings.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
