Payroll Specialist, HR Shared Services

The Heritage Group•Indianapolis, IN

1d•Remote

About The Position

The Payroll Specialist supports day-to-day payroll operations by reviewing all phases of hourly and salary payroll. The role manages payroll data entry, audits and finalizes payrolls, submits required tax reports and billing, and maintains payroll systems for proper operation and efficiency. This position is remote with occasional monthly in-office time; candidates must currently reside within 75 miles of Indianapolis, Indiana. The role also supports payroll tax compliance, employee pay inquiries, payroll setup and changes, deductions, off-cycle and final payments, third-party file processing, audit requests, and collaboration across HR Shared Services teams. It contributes to process improvement by identifying efficiencies and reducing manual transactions, and assists with projects and special assignments as required.

Requirements

High school diploma or equivalent experience.
At least 3 years of direct payroll processing experience.
Workday working experience.
Experience using Microsoft Excel.
Ability to maintain confidentiality and the highest degree of integrity.
Ability to work in a team environment.
Must currently reside within 75 miles of the Indianapolis, Indiana area.

Nice To Haves

Experience in a union work environment.
Professional experience using AI tools.

Responsibilities

Maintain knowledge of applicable state and federal payroll and related tax regulations, legislation, and guidelines, including those concerning garnishments, child support, levies, and subpoenas.
Review, analyze, and verify payroll reports and documents for accuracy before processing or uploading files.
Review information received through various methods for paycheck processing using Workday and answer employee questions.
Enter, process, correct, distribute, and scan payroll information accurately.
Create layoff and off-cycle checks as needed; process final paychecks and recover overpayments in accordance with state regulations.
Administer employee wage garnishments and child support deductions.
Complete monthly union check requests and coordinate system updates to avoid payroll disruptions.
Research and resolve employee pay issues and respond to requests for written wage verification.
Manage the daily payroll inbox through the Fresh Service ticketing system.
Process and verify new-hire and termination payroll data and setup, including pay cards and direct deposit requests.
Process earnings and deduction upload files, including bonus payments, seed money, and gift cards.
Review and verify payroll reports and documents before uploading third-party files for 401(k), HSA, taxes, union reports, child support, garnishments, banking, positive pay, and general ledger reports.
Gather data for audit requests, including union-related requests, and maintain payroll data integrity while working across HR Shared Services teams.
Identify efficiencies and improve processes to limit manual transactions.
Assist the Payroll Department with projects and special assignments as required.
Perform additional duties and responsibilities as assigned, including continued growth in alignment with company values, competencies, and skills.
Maintain confidentiality and integrity, ensure quality and accuracy of work, and prioritize and plan work effectively.