Payroll Specialist, HR Shared Services

The Heritage Group•Indianapolis, IN

3d•Remote

About The Position

The Payroll Specialist supports day-to-day payroll operations across each pay cycle, reviewing hourly and salaried payroll. The role manages data entry, audits and finalizes payrolls, submits required tax reports and billing, and maintains payroll systems for proper operation and efficiency. The position is remote with occasional monthly in-office time; qualified candidates must currently live within 75 miles of Indianapolis, Indiana. The role provides payroll and payroll-tax support, including processing employee payroll data, resolving pay questions, handling deductions and garnishments, preparing off-cycle and final checks, reviewing payroll reports, and verifying files for third-party submissions. It also helps maintain payroll data integrity and works across HR Shared Services teams. The specialist contributes to process-improvement efforts and supports payroll projects and other assigned duties.

Requirements

High school diploma or equivalent experience.
At least 3 years of direct payroll-processing experience.
Working experience with Workday.
Experience using Microsoft Excel.
Ability to maintain confidentiality and the highest degree of integrity.
Ability to work in a team environment.
Must currently reside within 75 miles of the Indianapolis, Indiana area.

Nice To Haves

Experience in a union work environment is strongly preferred.
Professional experience using AI tools is preferred.

Responsibilities

Maintain knowledge of applicable state and federal payroll and related tax regulations, legislation, and guidelines, including requirements for garnishments, child support, levies, and subpoenas.
Review, analyze, and verify payroll reports and documents for accuracy.
Review information received through various methods and process payroll using Workday, answering employee questions.
Complete accurate payroll entry, processing, corrections, distribution, and scanning.
Create layoff checks and off-cycle checks as needed.
Process final paychecks and recover overpayments according to state regulations.
Administer employee wage garnishments and child-support deductions.
Complete monthly union check requests and coordinate system-update timing to avoid payroll disruptions.
Research and resolve employee pay issues.
Respond to employee requests for written wage verification.
Manage the daily payroll inbox through the Fresh Service ticketing system.
Process and verify new-hire and termination payroll data and setup, including pay-card and direct-deposit requests.
Process earnings and deduction upload files, such as bonus payments, seed money, and gift cards.
Review and verify payroll reports and documents before uploading third-party files for 401(k), HSA, taxes, union reports, child-support files, garnishments, banking, positive pay, and GL reports.
Gather data for audit requests, including union-related requests.
Maintain payroll data integrity and work cross-functionally with other HR Shared Services teams.
Identify efficiencies and process improvements to limit manual transactions.
Assist the Payroll Department with projects and special assignments as required.
Perform additional assigned duties and continue growing in alignment with company core values, competencies, and skills.
Demonstrate accuracy, thoroughness, effective time management, confidentiality, and integrity.