Payroll Specialist Jobs

About The Position

Requirements

• Bachelor's degree in a related field or equivalent work experience.
• Two or more years of work experience.
• Basic math skills through algebra.
• Knowledge of Workday Human Capital Management or equivalent.
• Experience with a personal computer and related software, including spreadsheets and Microsoft Office.
• Knowledge of payroll wage and tax laws.

Nice To Haves

• Certified Payroll Professional (CPP) credential from the American Payroll Association (APA).
• General human resources knowledge.
• Knowledge of federal and state tax laws, forms, and report filings applicable to payroll.
• Knowledge of company and department practices and procedures.
• Knowledge of human resources laws and practices.
• Knowledge of general accounting principles.

Responsibilities

• Process and balance payroll transactions for multiple companies.
• Calculate deposits required for biweekly and special payrolls; check for missing payment elections, tax elections, and time-card submissions and approvals.
• Review retroactive transactions, bonuses, and one-time payments; calculate and enter final pay entries as needed.
• Prepare special on-demand payments and determine appropriate tax withholding.
• Complete and settle payroll, balancing it to total net pay.
• Launch integrations to send tax data to ADP and ERSP contributions and loan payments to the 401(k) recordkeeper.
• Prepare wire transfer requests and obtain approvals.
• Summarize payroll data to create biweekly journal entries.
• Identify payroll-related issues for management review and direction, and respond to employee questions with timely resolutions.
• Write manual checks for missed pay, garnishment refunds, and other special payments as needed.
• Complete payroll funding for multiple companies each pay period.
• Maintain and enter wage garnishment information in Workday, update the garnishment spreadsheet, and communicate garnishment start, change, or end dates to affiliates.
• Receive ERSP contribution percentages and loan information, verify deduction percentages, enter new enrollees and changes in Workday, and prepare check requests for biweekly deductions while ensuring ERISA deposit compliance.
• Run biweekly pay reports for Benefits and Finance, such as arrears reports.
• Assist with quarterly company and division time allocations for intercompany affiliate billings and submit allocation information to the Controller for review.
• Update hourly equivalent amounts and approximate hours worked for NICO employees.
• Update quarterly earnings, employer taxes, group insurance costs, and ERSP match contributions by cost center for NICO, R&L, and NL&F, and provide information to Finance by the first of the month following each quarter-end.
• Balance quarterly and annual tax reports to payroll records, verify tax deposits and W-2 box totals, resolve reported errors, and issue required annual Earned Income Tax Credit notices and United Way Gift Statements.
• Apply for state, unemployment, and local withholding identification numbers as needed; add new IDs in payroll and HRIS systems and maintain SUI contribution rate changes.
• Verify federal and state unemployment tax withholdings against applicable limitations and review payroll tax law compliance.
• Serve as a subject matter expert for Workday testing and setup, or garnishment processing.
• Obtain and enter salary information for officers and highly compensated employees in supplemental compensation exhibits; allocate salaries across companies, submit allocations for Controller review and approval, and submit exhibits to SRRU for annual statement reporting.
• Provide backup support to other payroll team members as needed.
• Maintain confidentiality and meet deadlines.

Benefits

• Retirement and savings plan with immediate enrollment and 100% employer match up to 5%.
• Medical, dental, and vision coverage for regular, full-time employees and eligible dependents.
• Dedicated Learning & Development program.
• 100% upfront educational reimbursement program.
• Subsidized downtown parking.
• Competitive time-off policies, including parental leave.
• Employee Assistance program.
• Employee Resource Groups for volunteering, connecting, social gatherings, and professional development.
• Wellness program with an online wellness portal.
• Complimentary state-of-the-art onsite fitness center at the Omaha office.