Payroll Specialist
About The Position
The Payroll Specialist supports the Street Legal Corporate Office in Oak Ridge, Tennessee, and reports to the Corporate Director of Finance and Administration. This is a 100% on-site position. The role oversees the company’s payroll process, labor management, timekeeping, scheduling support, and payroll-related compliance. It helps ensure employees are paid accurately and on time while supporting appropriate staffing levels, labor cost control, and compliance with company policies and applicable employment regulations. The position manages payroll from timekeeping through final submission; reviews employee hours and payroll adjustments; resolves discrepancies; maintains payroll records; and responds to payroll and timekeeping questions. It also monitors labor hours and staffing levels, prepares management reports, communicates relevant company procedures, supports audits, and helps ensure payroll and labor practices comply with applicable requirements. The role requires U.S. citizenship due to government contract requirements.
Requirements
- High school diploma and 3–5 years of applicable experience.
- Previous experience in payroll, labor management, accounting, or a related field.
- Strong understanding of payroll and timekeeping processes.
- Experience with Costpoint, Project Workforce, PLC/GLC, labor locations, leave accruals, employee handbook alignment, tax setup, third-party payroll implementation, audit and compliance, state tax filings, and union, CBA, and SCA wage determination compliance.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to handle confidential information with discretion.
- Strong written and verbal communication skills.
- Ability to analyze labor and payroll data and identify discrepancies or trends.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and collaborate effectively with management and employees.
- U.S. citizenship is required due to the nature of government contract requirements.
Responsibilities
- Oversee the complete payroll process from timekeeping through final payroll submission.
- Review and verify employee hours, overtime, PTO, holiday pay, bonuses, deductions, and other payroll adjustments.
- Ensure payroll is processed accurately and according to established deadlines.
- Investigate and resolve payroll discrepancies promptly.
- Maintain accurate payroll records and documentation.
- Coordinate with management and employees regarding payroll questions or concerns.
- Maintain confidentiality of employee compensation and personal information.
- Assist with payroll-related audits, reporting, and recordkeeping.
- Review and approve timecard corrections in accordance with company policies.
- Ensure employees and managers follow established timekeeping procedures.
- Monitor labor hours and staffing levels to help ensure efficient operations.
- Collaborate with managers to maintain appropriate staffing levels based on business needs.
- Prepare regular labor reports for management.
- Serve as a point of contact for payroll, timekeeping, attendance, and labor-related questions.
- Communicate company policies and procedures regarding payroll, attendance, scheduling, and timekeeping.
- Maintain professional and confidential communication when handling employee issues.
- Help ensure payroll and labor practices comply with applicable federal, state, and local requirements.
- Stay informed about changes that may affect payroll, overtime, minimum wage, paid leave, and other employment requirements.
- Assist with internal and external audits as needed.
- Ensure required payroll and employee documentation is maintained appropriately.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
