Payroll Specialist

National Indemnity Company•Omaha, NE

14d

About The Position

The Payroll Specialist is responsible for payroll transactions, balancing, and funding for multiple companies. The role helps determine appropriate payroll processes, identifies issues for management review, and ensures compliance with payroll tax laws, company policies, and ERISA deposit requirements. It requires strict confidentiality and meeting deadlines. The position processes regular and special payrolls, verifies payroll elections and time submissions, handles retroactive and one-time payments, prepares final pay and special payments, settles payroll, launches payroll integrations, prepares wire transfers, and summarizes data for journal entries. It also supports employees with payroll questions and resolves issues in a timely manner. Additional duties include maintaining wage garnishment information, processing Employee Retirement & Savings Plan (ERSP) deductions and loan information, preparing benefits funding reports, supporting financial time allocations and quarterly cost-center reporting, balancing tax reports, handling tax registrations, and serving as a Workday testing and setup or garnishment-processing subject matter expert. The specialist also prepares supplemental compensation exhibits and backs up other payroll team members as needed.

Requirements

Bachelor's degree in a related field or equivalent work experience.
Two or more years of work experience.
Basic math skills through algebra.
Knowledge of Workday Human Capital Management or equivalent.
Experience with a personal computer and related software, including spreadsheets and Microsoft Office.
Knowledge of payroll wage and tax laws.

Nice To Haves

Certified Payroll Professional (CPP) credential from the American Payroll Association (APA).
General human resources knowledge.
Knowledge of federal and state tax laws, forms, and report filings applicable to payroll.
Knowledge of company and department practices and procedures.
Knowledge of human resources laws and practices.
Knowledge of general accounting principles.

Responsibilities

Process and balance payroll transactions for multiple companies.
Calculate deposits required for biweekly and special payrolls; check for missing payment elections, tax elections, and time-card submissions and approvals.
Review retroactive transactions, bonuses, and one-time payments; calculate and enter final pay entries as needed.
Prepare special on-demand payments and determine appropriate tax withholding.
Complete and settle payroll, balancing it to total net pay.
Launch integrations to send tax data to ADP and ERSP contributions and loan payments to the 401(k) recordkeeper.
Prepare wire transfer requests and obtain approvals.
Summarize payroll data to create biweekly journal entries.
Identify payroll-related issues for management review and direction, and respond to employee questions with timely resolutions.
Write manual checks for missed pay, garnishment refunds, and other special payments as needed.
Complete payroll funding for multiple companies each pay period.
Maintain and enter wage garnishment information in Workday, update the garnishment spreadsheet, and communicate garnishment start, change, or end dates to affiliates.
Receive ERSP contribution percentages and loan information, verify deduction percentages, enter new enrollees and changes in Workday, and prepare check requests for biweekly deductions while ensuring ERISA deposit compliance.
Run biweekly pay reports for Benefits and Finance, such as arrears reports.
Assist with quarterly company and division time allocations for intercompany affiliate billings and submit allocation information to the Controller for review.
Update hourly equivalent amounts and approximate hours worked for NICO employees.
Update quarterly earnings, employer taxes, group insurance costs, and ERSP match contributions by cost center for NICO, R&L, and NL&F, and provide information to Finance by the first of the month following each quarter-end.
Balance quarterly and annual tax reports to payroll records, verify tax deposits and W-2 box totals, resolve reported errors, and issue required annual Earned Income Tax Credit notices and United Way Gift Statements.
Apply for state, unemployment, and local withholding identification numbers as needed; add new IDs in payroll and HRIS systems and maintain SUI contribution rate changes.
Verify federal and state unemployment tax withholdings against applicable limitations and review payroll tax law compliance.
Serve as a subject matter expert for Workday testing and setup, or garnishment processing.
Obtain and enter salary information for officers and highly compensated employees in supplemental compensation exhibits; allocate salaries across companies, submit allocations for Controller review and approval, and submit exhibits to SRRU for annual statement reporting.
Provide backup support to other payroll team members as needed.
Maintain confidentiality and meet deadlines.

Benefits

Retirement and savings plan with immediate enrollment and 100% employer match up to 5%.
Medical, dental, and vision coverage for regular, full-time employees and eligible dependents.
Dedicated Learning & Development program.
100% upfront educational reimbursement program.
Subsidized downtown parking.
Competitive time-off policies, including parental leave.
Employee Assistance program.
Employee Resource Groups for volunteering, connecting, social gatherings, and professional development.
Wellness program with an online wellness portal.
Complimentary state-of-the-art onsite fitness center at the Omaha office.