Payroll Specialist

National Indemnity Company•Omaha, NE

15d

About The Position

The Payroll Specialist is responsible for payroll transactions and balancing for multiple companies, helping determine appropriate payroll processes, and identifying payroll-related issues for management review. The role ensures payroll is handled in accordance with applicable tax laws, Company policies, and ERISA deposit requirements while maintaining confidentiality and meeting deadlines. It also includes payroll funding, employee support, wage garnishment processing, retirement-plan deductions, tax setup and reporting, financial allocations, and supplemental compensation reporting. The specialist may serve as a subject matter expert for Workday testing and setup or garnishment processing and provides backup to other payroll team members as needed.

Requirements

Bachelor's degree in a related field or equivalent work experience.
Two or more years of work experience.
Basic math skills through Algebra.
Knowledge of Workday Human Capital Management or equivalent.
Knowledge of personal computers and related software, including spreadsheets and Microsoft Office.
Knowledge of payroll wage and tax laws.

Nice To Haves

Certified Payroll Professional (CPP) certification from the American Payroll Association (APA).
General human resources knowledge.
Knowledge of federal and state tax laws, forms, and report filings applicable to payroll.
Knowledge of company and department practices and procedures.
Knowledge of human resources laws and practices.
Knowledge of general accounting principles.

Responsibilities

Process and balance payroll transactions for multiple companies, including biweekly and special payrolls.
Calculate payroll deposits; check payment and tax elections and time-card submissions and approvals; review retroactive transactions, bonuses, and one-time payments; and calculate final pay entries.
Prepare special on-demand payments, determine appropriate tax withholding, complete and settle payroll, and balance payroll to total net pay.
Launch integrations that transmit tax data to ADP and retirement-plan contributions and loan payments to the 401(k) recordkeeper.
Prepare wire transfer requests and obtain approvals; summarize payroll data for biweekly journal entries.
Identify payroll-related issues for management review and respond to employee payroll questions in a timely manner.
Write manual checks for missed employee pay, garnishment refunds, and other special payments as needed; complete payroll funding for multiple companies.
Maintain and enter wage garnishment information in Workday, update garnishment spreadsheets, and communicate garnishment start, change, or end dates to affiliates.
Verify retirement-plan contribution and loan information against payroll records, enter enrollee and deduction changes in Workday, and prepare check requests for biweekly deductions in compliance with ERISA deposit requirements.
Run biweekly pay reports for Benefits and Finance, including arrears reports.
Assist with quarterly company and division time allocations for intercompany affiliate billings, submit allocation information to the Controller, and update employee hourly equivalents and approximate hours worked.
Update quarterly earnings, employer taxes, group insurance costs, and retirement-plan match contributions by cost center, and provide information to Finance by the first of the month following each quarter-end.
Balance quarterly and annual tax reports to payroll records, verify tax deposits and W-2 totals, resolve reported errors, and issue required Earned Income Tax Credit notices and United Way Gift Statements.
Apply for state, unemployment, and local withholding identification numbers; add new IDs in payroll and HRIS systems; maintain SUI rate changes; and review unemployment tax withholding compliance.
Serve as a subject matter expert for Workday testing and setup or garnishment processing.
Obtain and enter salary information for officers and highly compensated employees in supplemental compensation exhibits, allocate salaries across companies, submit exhibits for Controller review and approval, and forward them for annual statement reporting.
Provide backup to other payroll team members as needed.

Benefits

Retirement and savings plan with immediate enrollment and 100% employer match up to 5%.
Medical, dental, and vision coverage for regular, full-time employees and eligible dependents.
Learning & Development program.
100% upfront educational reimbursement.
Subsidized downtown parking.
Competitive time-off policies, including parental leave.
Employee Assistance program.
Employee Resource Groups for volunteering, connecting, social gatherings, and professional development.
Wellness program with an online wellness portal.
Complimentary state-of-the-art onsite fitness center at the Omaha office.