Office Manager Jobs

About The Position

Requirements

• Applicants must be legally authorized to work for any employer in the United States; Austin Commercial cannot sponsor or take over sponsorship of an employment visa for this position.

Nice To Haves

• A bachelor’s degree and/or an alternative combination of education and accounting experience.
• Accounting experience in the construction industry.

Responsibilities

• Assist with field payroll for hourly and salaried employees, ensuring hours are documented, coded, and reported to the accounting department.
• Receive and process supplier and subcontractor invoices and pay requests, including M/WBE and subcontractor man-hour reporting.
• Confirm required backup documentation is on file before approving invoices for payment.
• Monitor invoice processing and follow up with suppliers and subcontractors to obtain required documentation and help ensure timely payment.
• Incorporate change order revisions into the schedule of values.
• Assist with preparing the monthly job status report.
• Ensure project cost items are properly coded according to the chart of accounts and recorded and paid in a timely manner.
• Review performance reporting system reports for accuracy and consistency and assist the project manager with necessary revisions.
• Assist the Sr. FOM/FOM with jobsite personnel functions, including pre-employment and pre-transfer processes, physical exams, drug tests, reference checks, employee enrollments, orientations, and group insurance.
• Assist the project manager with project closeout functions.
• Prepare safety reports, equipment inventories, and maintenance records, and perform related administrative support tasks.
• Ensure onsite equipment is reported for insurance purposes.
• Maintain the project filing system and perform general office and clerical duties.

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Disability insurance
• Matching 401(k) plan
• Employee ownership through a 100% employee-owned company (ESOP)