Assistant Field Office Manager (North Texas) - Austin Commercial

Austin Careers•Dallas, TX

17d

About The Position

Austin Commercial is seeking an Assistant Field Office Manager for its North Texas Division. This position supports jobsite accounting and administration, including accounts payable and receivable, job cost and change order accounting, job status reporting, project insurance, payroll administration, and general office operations. The role assists with field payroll, invoice processing, project cost reporting, personnel functions, and project closeout. Austin Commercial is a 100% employee-owned commercial construction firm.

Requirements

Applicants must be legally authorized to work for any employer in the United States; Austin Commercial cannot sponsor or take over sponsorship of an employment visa for this position.

Nice To Haves

A bachelor’s degree and/or an alternative combination of education and accounting experience.
Accounting experience in the construction industry.

Responsibilities

Assist with field payroll for hourly and salaried employees, ensuring hours are documented, coded, and reported to the accounting department.
Receive and process supplier and subcontractor invoices and pay requests, including M/WBE and subcontractor man-hour reporting.
Confirm required backup documentation is on file before approving invoices for payment.
Monitor invoice processing and follow up with suppliers and subcontractors to obtain required documentation and help ensure timely payment.
Incorporate change order revisions into the schedule of values.
Assist with preparing the monthly job status report.
Ensure project cost items are properly coded according to the chart of accounts and recorded and paid in a timely manner.
Review performance reporting system reports for accuracy and consistency and assist the project manager with necessary revisions.
Assist the Sr. FOM/FOM with jobsite personnel functions, including pre-employment and pre-transfer processes, physical exams, drug tests, reference checks, employee enrollments, orientations, and group insurance.
Assist the project manager with project closeout functions.
Prepare safety reports, equipment inventories, and maintenance records, and perform related administrative support tasks.
Ensure onsite equipment is reported for insurance purposes.
Maintain the project filing system and perform general office and clerical duties.