Automotive Office Manager

The Premier Collection•Village of Elmsford, NY

18d•$80,000

About The Position

The Premier Collection, a family-owned and operated multi-franchise automobile retail group, is seeking an Automotive Office Manager for its Westchester County area operations. The role helps manage the dealership’s day-to-day accounting and administrative operations, ensuring transactions are recorded in compliance with company policies and procedures. The manager maintains accurate accounting records, oversees and coaches accounting staff, reviews financial statements and commissions, manages posted documents and reconciliations, and supports tax filings and year-end close. The position also involves ongoing communication with department managers to help address issues and concerns. The company operates dealerships in White Plains, Nyack, Danbury, and Wappingers Falls, representing Volvo, Subaru, Lincoln, Mazda, and Volkswagen. It describes its culture as family-friendly and supportive of work-life balance, with opportunities for training and advancement. Its stated business tenets are integrity, fair and competitive pricing, excellence in service, and respect for the individual.

Requirements

Thorough understanding of automotive administrative and accounting functions.
Experience with CDK.
Proficient computer skills, including Microsoft Office applications.
Detail-oriented and highly organized, with strong follow-up abilities.
Effective written and verbal communication skills.
Professional and dependable team player.
Proven leadership and coaching abilities.
Takes ownership and pride in the quality and accuracy of work.
Well versed in all facets of automotive accounting.

Responsibilities

Help manage the dealership’s day-to-day accounting and administrative operations and ensure transactions comply with company policies and procedures.
Maintain a thorough understanding of financial reporting and general ledger structure, and keep accounting records accurate and complete.
Understand manufacturer programs for assigned brands.
Oversee accounting staff and assist, train, and coach them as needed.
Prepare or review monthly financial statements and ensure timely, accurate reporting.
Prepare or review monthly commissions for submission to the payroll department.
Control posted documents, including vehicle sales, inventory additions, expenses, and commissions.
Regularly reconcile and review balance sheet accounts, ensure they are current and accurate, resolve outstanding items, and prepare and maintain supporting schedules as needed.
Prepare sales tax returns and ensure timely payment to the appropriate agencies.
Participate in year-end close and provide necessary schedules and documents.
Maintain open communication with department managers and assist with issues or concerns where possible.