Automotive Office Manager - Concord, CA

Element Partners•Concord, CA

3d•Onsite

About The Position

The Office Manager is responsible for accurately representing the dealership’s financial condition, developing controls for proper business conduct, maintaining accurate records, and establishing and maintaining the data-processing capabilities needed to meet dealership objectives. The role supports the Controller with financial reporting, accounting operations, payroll, reconciliations, audits, and supervision of office staff. The position also provides backup for the cashier and receptionist as needed and requires compliance with company safety policies and procedures.

Requirements

Accounting degree or commensurate experience.
Two years of experience in a dealership office position.
Working knowledge of dealership financial statements.
Ability to read and comprehend instructions and information.
Ability to explain technical financial information in an understandable manner.
Excellent communication skills.
Professional personal appearance.
Authorization to work in the USA.
Ability to perform duties and responsibilities safely.
Ability to pass pre-employment testing, including background checks, MVR, drug test, and credit report.
Valid driver license.

Nice To Haves

Automotive business office experience preferred.

Responsibilities

Assist the Controller in preparing the complete monthly financial statement and ensure timely submission.
Process payroll.
Continuously interpret and analyze the financial statement.
Supervise office staff, including the receptionist and cashier.
Keep the Controller informed about business trends and cash needs.
Review journal entries and approve adjustments to inventory, cost of sales, and expense accounts.
Prepare and process workers’ compensation and other insurance claims.
Coordinate and prepare month-end reconciliations for all accounts and physical inventories.
Maintain and post monthly standard entries.
Set up fixed-asset and prepaid-asset accounts.
Work with office staff to ensure assigned tasks are completed on time.
Assist with preparation for annual internal and/or external audits.
Provide requested information to auditors and follow up on items needing correction.
Complete end-of-month accounting reports.
Calculate and reconcile monthly depreciation expense.
Set up and maintain expense accruals, such as advertising, insurance, and professional expenses.
Run and review monthly expense-trend reports.
Provide backup for the cashier and receptionist as needed.
Follow company safety policies and procedures and immediately report accidents to a manager or supervisor.