Automotive Office Manager - Concord, CA

Element Partners•Concord, CA

About The Position

The Office Manager is responsible for accurately representing the dealership’s financial condition, developing controls for proper business operations, maintaining accurate records, and establishing and maintaining data-processing capabilities to support the dealership’s objectives. The role assists the Controller with financial reporting and accounting, supervises office staff, and supports cashier and receptionist duties as needed. The position also requires following company safety policies and reporting accidents promptly.

Requirements

Accounting degree or commensurate experience.
Two years of experience in a dealership office position.
Working knowledge of dealership financial statements.
Ability to read and comprehend instructions and information.
Ability to explain technical financial information in an understandable manner.
Excellent communication skills.
Professional personal appearance.
Must be authorized to work in the USA.
Must be able to demonstrate the ability to pass pre-employment testing, including background checks, MVR, drug test, and credit report, and have a valid driver license.

Nice To Haves

Automotive business office experience preferred.

Responsibilities

Assist the Controller in preparing the complete financial statement and submitting it on time each month.
Process payroll.
Continually interpret and analyze the financial statement.
Supervise office staff, including the receptionist and cashier.
Keep the Controller informed about business trends and cash needs.
Review journal entries and approve adjustments to inventory, cost of sales, and expense accounts.
Prepare and process workers’ compensation and other insurance claims.
Coordinate and prepare month-end reconciliations for all accounts and physical inventories.
Maintain and post monthly standard entries.
Set up fixed-asset and prepaid-asset accounts.
Work with office staff to ensure timely completion of assigned tasks.
Assist with annual internal and/or external audits, provide requested information to auditors, and follow up on items requiring correction.
Complete end-of-month accounting reports.
Calculate and reconcile depreciation expense monthly.
Set up and maintain expense accruals, such as advertising, insurance, and professional expenses.
Run and review monthly expense trend reports.
Provide backup for the cashier and receptionist as needed.
Follow company safety policies and procedures and immediately report accidents to a manager or supervisor.
Perform duties and responsibilities in a safe manner.