Office Manager Jobs

About The Position

Requirements

• 5+ years of experience in back-office operations within a hedge fund, asset manager, or investment bank
• Bachelor's degree in finance, business, computer science, or a related field
• Proven project management experience leading complex initiatives from inception through delivery
• Strong working knowledge of trade flow, settlement, and reconciliation processes across equities, fixed income, derivatives, and cash
• Hands-on experience with Geneva (Advent) or a similar portfolio accounting and reconciliation platform
• Demonstrated success delivering automation and straight-through processing solutions that reduced manual processing and improved settlement outcomes
• Hands-on experience with workflow automation tools, robotic process automation, low-code platforms, or scripting languages such as SQL or Python
• Familiarity with clearing and settlement utilities, broker and custodian platforms, and prime broker data feeds and integrations
• Excellent analytical skills and experience in process re-engineering, including data mapping, validation, and reconciliation rule design
• Strong written and verbal communication skills, attention to detail, and the ability to engage technical and non-technical stakeholders while working both independently and collaboratively with cross-functional teams
• Commitment to the highest ethical standards

Responsibilities

• Lead strategic and tactical back-office projects from inception through delivery, shaping post-trade operations and controls for the firm
• Build scalable automation and straight-through processing workflows in partnership with Technology to reduce manual touch, shorten settlement cycles, and increase operational capacity
• Design and optimize end-to-end trade flow, settlement, and reconciliation processes across equities, fixed income, derivatives, and cash products
• Partner with technology, trade support, risk, compliance, and valuation teams, as well as with external vendors, to define requirements, prioritize scope, and deliver solutions on aggressive timelines
• Manage implementations, upgrades, and configuration of portfolio accounting and reconciliation platforms, driving data mapping, validation, and reconciliation rule design
• Implement vendor integrations and data feed enhancements with custodians, prime brokers, and clearing utilities to improve data quality and resiliency
• Deliver measurable efficiency gains by leading initiatives that apply workflow automation, scripting, or low-code solutions and by overseeing user acceptance testing and rollout
• Track project metrics, prepare clear status reporting, escalate risks, and drive remediation to ensure milestones and post-implementation stability
• Coach and influence operations teams on redesigned processes, controls, and best practices to embed sustainable change and scale operational improvements

Benefits

• Fully-paid health care benefits
• Generous parental and family leave policies
• Mental and physical wellness programs
• Volunteer opportunities
• Non-profit matching gift program
• Support for employee-led affinity groups representing women, minorities and the LGBT+ community
• Tuition assistance
• A 401(k) savings program with an employer match