Portfolio Manager, Office of Real Estate

Boston University•Boston, MA

About The Position

The Portfolio Manager provides comprehensive financial and operational analytics to support asset optimization across BU's real estate portfolio. Reporting to the Associate Vice President of Real Estate, this role designs and maintains KPI reporting across portfolio segments, monitors financial performance against targets across complex ownership structures, conducts financial assessments and modeling, and delivers insights that inform capital allocation and asset-level decisions. Working autonomously on analytical initiatives within strategies set by leadership, the Portfolio Manager translates data into actionable recommendations that drive performance improvements, optimize asset positioning, and align portfolio decisions with institutional objectives.

Responsibilities

Design, calculate, and maintain KPIs for rental and leased portfolios, including occupancy, RPU, NOI, cash flow, turnover costs, expense trends, time-to-lease, tenant concentration, revenue growth, and maintenance spend.
Produce dashboards, detailed reports, and drill-down analyses; conduct variance analysis and investigate trends and operational drivers of performance deviations.
Support strategic and operational planning, portfolio performance assessment, operational improvement initiatives, and asset optimization recommendations.
Collaborate with Campus Planning & Operations teams to develop and refine dashboards and self-service analytics.
Analyze portfolio composition, asset positioning, and capital needs; develop multi-year financial projections and scenario outlooks by asset.
Assess financial performance and ROI potential; identify repositioning, renovation, and capital deployment opportunities.
Develop business cases using ROI, discounted cash flow (DCF), and sensitivity analysis; benchmark performance against comparable market assets and internal peers.
Analyze market conditions, rental rates, tenant demand, operating cost inflation, and other drivers affecting financial outcomes.
Support acquisitions and dispositions with financial analyses and synergy assessments.
Maintain property-level NOI models covering revenue projections, operating expense forecasts, and cash flow; update models following lease or operational changes.
Conduct property-level variance analysis comparing actual and projected NOI.
Lead pro forma modeling for lease renewals, rate changes, capital projects, renovations, and strategic scenarios.
Conduct ROI analysis on capital improvements and operational initiatives; support budget forecasting and financial planning.
Build financial cases for hold, improve, divest, or reposition strategies, including sensitivity testing; develop pro forma templates and provide ad hoc scenario modeling.
Monitor outsourced vendors and operational models against financial targets and cost metrics; analyze vendor spend, service delivery costs, and financial efficiency.
Evaluate operational models and prepare cost-benefit cases for insourcing, outsourcing, or hybrid models.
Monitor lease expirations, renewal workflows, rollover risk, tenant concentration, default or delinquency, and portfolio sustainability metrics.
Prepare executive financial risk reporting and compliance documentation; maintain data governance, data dictionaries, and system documentation.
Identify and escalate portfolio risks, including market shifts, tenant exposure, revenue concentration, expense overruns, operational bottlenecks, and vendor cost inflation.
Serve as an analytical subject-matter expert for leadership, operational teams, ownership entities, and external partners.
Partner with Real Estate leadership to align analysis with strategic priorities and present findings and recommendations to leadership, committees, and ownership entities.
Train and mentor colleagues on portfolio analytics, KPI interpretation, and financial modeling tools; support ad hoc analytical requests.