Office Assistant Jobs

About The Position

Requirements

• Strong administrative, organizational, and follow-through skills, including the ability to manage multiple priorities.
• Ability to work effectively in a fast-paced environment where schedules, staffing needs, and priorities may change with little notice.
• Strong written and verbal communication skills and confidence communicating with employees at all levels.
• Ability to remain calm, professional, and solution-focused when handling urgent requests, competing priorities, or unexpected changes.
• Accuracy and attention to detail when working with timecards, employee assignments, site-access requirements, schedules, and administrative records.
• Ability to prioritize requests based on urgency and operational impact and escalate conflicts or concerns appropriately.
• Ability to take ownership of mistakes or missed details, communicate promptly, correct issues, and help prevent recurrence.
• Ability to maintain confidentiality and exercise sound judgment with employee and company information.
• Strong computer skills, including Microsoft Outlook, Word, and Excel, and ability to learn company systems and project-specific platforms.
• Dependable attendance and punctuality.
• High school diploma or GED required.
• Ability to coordinate schedules, people, documentation, and deadlines with strong attention to detail.
• Strong customer-service mindset and ability to build positive working relationships with office and field employees.
• Ability to work independently, take initiative, solve routine problems, and know when to involve leadership.

Nice To Haves

• Three or more years of administrative, operations support, project support, dispatch, scheduling, or similar coordination experience.
• Previous experience in construction, electrical contracting, field services, or another fast-paced operations environment.
• Experience with timekeeping, scheduling, credentialing or badging, dispatch, or project administration.
• Valid driver's license.
• Relevant administrative experience and demonstrated capability; no college degree is required.

Responsibilities

• Coordinate daily dispatch and field employee assignments, providing accurate jobsite, reporting, and assignment information.
• Communicate with Project Managers, Directors, field leadership, and People & Culture about staffing needs, changes, shortages, and priorities.
• Respond to assignment changes, call-offs, jobsite changes, and other time-sensitive field coordination needs.
• Review employee timecard submissions for completeness, follow up on missing or inaccurate information, and coordinate corrections with employees and supervisors before payroll deadlines.
• Coordinate and track project-specific badging, site access, orientations, credentialing, and related administrative requirements.
• Maintain accurate administrative trackers, schedules, employee assignment information, project access records, and operational documentation.
• Communicate professionally with field employees, supervisors, Project Managers, Directors, customers, and other internal and external contacts.
• Assist with onboarding and field-related administrative activities, including coordinating information employees need before reporting to projects.
• Prepare, organize, and maintain documents, spreadsheets, reports, correspondence, and other administrative materials.
• Monitor open items and deadlines and follow up with appropriate individuals to ensure tasks are completed.
• Handle confidential employee and company information with discretion and professionalism.
• Identify recurring administrative or coordination issues and recommend practical process improvements.
• Provide administrative support for special projects and changing operational priorities as assigned by the Director of People & Culture.
• Perform other duties as assigned and assist in other areas as needed.
• Observe safety, health, and loss-prevention rules, practices, procedures, and instructions.

Benefits

• Competitive compensation and benefits
• Career development opportunities
• Innovative and collaborative work environment
• Strong commitment to safety
• Community involvement
• Work-life balance
• Culture of respect and inclusion