Legal Assistant

Immediate Office of the Chief of Naval Operations • Washington Navy Yard, DC

1d

About The Position

The Legal Assistant serves in the Claims and Tort Litigation Division, Office of the Judge Advocate General. The position provides legal and administrative support, including managing correspondence and records, tracking time-sensitive actions, processing claims and litigation-related requests, and coordinating information with internal and external stakeholders.

The assistant conducts intake and administrative review of high-visibility mass tort claims, maintains claim records, prepares acknowledgment or deficiency letters, and coordinates reports with the Department of Justice. The role also processes civil-litigation information and witness requests, checks submissions against applicable requirements, prepares correspondence for attorney signature, and coordinates with Navy and Marine Corps commands.

Additional duties include screening and routing telephone inquiries; providing procedural information and referring matters to the appropriate staff or authorities; maintaining office equipment and supplies; coordinating maintenance and service contracts; and performing general administrative work such as scanning, copying, and filing.

Requirements

• At least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in federal service, or equivalent experience in the private or public sector.
• Experience managing, tracking, filing, retrieving, and maintaining legal, claims, litigation, investigative, or other case-related records and time-sensitive correspondence or taskers.
• Experience using office automation tools, word-processing software, and electronic databases to enter, update, track, store, retrieve, and report case, claim, request, or correspondence information.
• Experience preparing, proofreading, editing, and routing routine legal or administrative correspondence, letters, forms, or case documents for grammar, punctuation, completeness, accuracy, and compliance with established formats or procedures.
• Experience conducting initial intake or review of claims, requests, case submissions, or similar documents to assess basic completeness, compliance with established requirements, and appropriate routing or referral.
• Experience providing professional customer service and exchanging information with the public, attorneys or law firms, government officials, and internal staff, including tactfully handling sensitive, time-sensitive, upset, or uncooperative individuals.
• Experience applying established legal, administrative, records-management, or office procedures to prioritize work, resolve routine issues, and refer matters requiring legal interpretation, policy decisions, or supervisory action.
• Must be a U.S. citizen and determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• Must successfully pass the E-Verify employment verification check if a new employee to the Department of the Navy.
• Must meet applicable time-in-grade requirements if a current federal employee applying for a GS position.
• Males born after December 31, 1959, must be registered for Selective Service.
• Must obtain and maintain an interim and/or final security clearance before entering on duty.

Responsibilities

• Manage incoming and outgoing correspondence, maintain files and databases, track time-sensitive actions, and distribute mail according to office procedures.
• Review correspondence for policy and style compliance.
• Monitor assigned taskers, including Congressional inquiries, to ensure timely completion and system closeout.
• Screen and route telephone inquiries, provide procedural information, and refer matters to appropriate staff or authorities.
• Conduct intake and administrative review of mass tort claims; maintain claim records; prepare acknowledgment or deficiency letters; and coordinate reports with the Department of Justice.
• Process civil-litigation information and witness requests, check compliance with applicable requirements, maintain request records, prepare correspondence for attorney signature, and coordinate with Navy and Marine Corps commands.
• Maintain office equipment and supplies, coordinate maintenance and service contracts, and perform scanning, copying, and filing.

Benefits

• Federal employee benefits package; specific benefits depend on position type and eligibility.
• Potential relocation expense reimbursement or recruitment incentives, subject to funding and policy.
• A relocation incentive may be authorized for eligible selectees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed