Legal Secretary Jobs

About The Position

Requirements

• 2–5+ years of legal secretary or comparable legal support experience, preferably in litigation.
• Working knowledge of litigation procedures, court filings, and legal terminology.
• Experience with federal and state electronic filing systems preferred.
• Strong proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Excellent proofreading, grammar, formatting, and document-production skills.
• Strong organizational and time-management abilities with careful attention to detail.
• Ability to prioritize assignments and meet deadlines while supporting multiple attorneys and matters.
• Professional written and verbal communication skills.
• Ability to exercise discretion and maintain strict confidentiality.
• Dependable, collaborative, and comfortable working independently when necessary.

Nice To Haves

• Experience in litigation

Responsibilities

• Provide administrative and litigation support to assigned attorneys.
• Prepare, revise, format, proofread, and finalize correspondence, pleadings, motions, briefs, discovery documents, and other legal materials.
• Assist with electronic filing in state and federal courts and ensure compliance with applicable filing procedures and deadlines.
• Maintain attorney calendars, including hearings, depositions, meetings, court appearances, and filing deadlines.
• Coordinate depositions, meetings, conference calls, and other litigation-related activities.
• Organize and maintain electronic and physical case files.
• Assist with document production, discovery materials, exhibits, and trial preparation.
• Prepare and process attorney time entries, expense reports, invoices, and other administrative documentation.
• Communicate professionally with clients, courts, opposing counsel, vendors, and other parties.
• Monitor deadlines and proactively follow up on outstanding assignments and case-related matters.
• Provide backup administrative support to other attorneys and team members as needed.

Benefits

• Paid Time Off (PTO) system
• firm recognized holidays
• health, dental, and vision insurance
• short and long term disability
• life insurance
• a generous 401(k) plan