Legal Secretary
About The Position
Freeman Mathis & Gary, LLP is seeking an enthusiastic litigation secretary to join its Walnut Creek team. The firm seeks someone with a teamwork mentality, excellent communication and organization skills, flexibility, problem-solving ability, and a willingness to take ownership of their work. The role is in a fast-paced environment and calls for a helpful, congenial, personable, positive, approachable, respectful, accountable, organized, timely, confidential, and responsive approach to work. The Legal Secretary supports attorneys and clients by preparing correspondence and legal filings, maintaining files and calendars, coordinating appointments, and responding to requests. The position requires the ability to manage multiple tasks under time constraints with minimal supervision and to cooperate with other firm staff. Candidates must have at least two years of litigation secretarial experience and be able to pass a background check and drug screen.
Requirements
- At least two years of litigation secretarial experience.
- Knowledge of service deadlines for litigation tasks, including familiarity with the California Code of Civil Procedure.
- Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
- Proficiency with Microsoft Word, PowerPoint, and Excel, or similar software.
- Ability to pass a background check and drug screen.
Nice To Haves
- Experience maintaining paperless files.
- iManage experience.
Responsibilities
- Draft and review legal correspondence, carefully proofreading for grammar, spelling, punctuation, and formatting errors.
- Prepare and collect conflict-of-interest checks, open new files, and maintain client files.
- Maintain attorneys’ calendars, including hearing dates, filing deadlines, and other important dates.
- Arrange client and client-related appointments for attorneys as needed.
- Maintain a professional demeanor with clients, attorneys, staff, and vendors, and respond to messages and requests promptly.
- Use state and U.S. federal court CM/ECF and PACER systems, including submitting electronic filings.
- Organize and prioritize multiple tasks and complete them under time constraints with minimal supervision.
- Use Microsoft Word, PowerPoint, Excel, or similar software to perform essential duties.
- Assist others in the firm when requested, taking current work priorities into account and promoting teamwork and mutual cooperation.
Benefits
- Competitive compensation
- Comprehensive benefits package, including medical, dental, and vision
- HSA and FSA plans available for employees and dependents
- Work-life balance
- Generous PTO policy
- 401(k) plan including a 3% employer Safe Harbor contribution
- 1.5% profit-sharing contribution
- Firm-paid life insurance and long-term disability
- Employee Assistance Program
- Year-end bonuses and referral fee programs
- Regular firmwide socials and events
- Positive firm culture
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
