Legal Secretary

Jackson Lewis • Atlanta, GA

7d • Hybrid

About The Position

The Legal Secretary supports four or more labor and employment litigation attorneys by providing legal, clerical, and administrative assistance. The role includes preparing and revising correspondence, pleadings, and other documents; electronic court filing; legal research; calendar and docket maintenance; and office and client filing. The secretary also supports office-wide administrative functions and handles complex, confidential, and time-sensitive materials.

The position involves coordinating with internal departments, outside agencies, clients, and attorneys; assisting with new client engagements and conflict checks; supporting billing and collections; maintaining records; and organizing travel and expense reimbursements as needed. The successful candidate is organized, detail-oriented, punctual, and able to work collaboratively while managing deadlines and changing priorities.

Requirements

• At least 3 years of recent experience in a legal administrative assistant role at a law firm supporting litigation attorneys.
• Familiarity with state and federal rules and procedures, including procedures before state and federal agencies.
• Solid understanding of technical legal terminology and court filings.
• Experience with trial preparation and briefs.
• Experience with federal and state electronic filing.
• Punctuality and excellent attendance.
• Strong verbal and written communication skills and excellent proofreading skills.
• Ability to respond to deadlines, balance workload, and take initiative.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work cooperatively in a small office environment and communicate with attorneys and support staff at every level.
• High school diploma or equivalent required.

Nice To Haves

• Experience with labor and employment law.
• Experience with law firm software, including billing, expense, and document management systems.
• Four-year college degree preferred.

Responsibilities

• Support four or more attorneys in employment law matters and provide backup support as needed.
• Demonstrate knowledge of the status of current cases and projects and use available resources to support attorney work.
• Serve as a liaison between internal departments and outside agencies.
• Prepare and revise correspondence, pleadings, documents, and other clerical assignments.
• Handle complex, confidential, and time-sensitive materials.
• Coordinate conflict checks and opening new client engagements with teams.
• Communicate regularly with clients.
• Assist with billing review, inquiries, and collections.
• Maintain calendars, CLE records, reports, and time records.
• Book and organize travel arrangements and assist with expense reimbursement as needed.
• Maintain litigation attorneys’ dockets.
• Perform office and client filing.
• Proofread documents.
• Perform other office administrative functions as needed.
• Conduct legal research and electronically file pleadings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED