Legal Secretary
About The Position
Freeman Mathis & Gary, LLP is seeking an enthusiastic litigation secretary to join its Downtown Los Angeles team. The role supports attorneys in a fast-paced environment and calls for strong communication, organization, flexibility, problem-solving, ownership, and a teamwork mentality. The successful candidate is helpful, personable, positive, respectful, accountable, organized, timely, confidential, and responsive. The position includes preparing legal correspondence and filings, maintaining client files and attorney calendars, coordinating appointments, and providing professional and timely service to clients, attorneys, staff, and vendors.
Requirements
- At least two years of litigation secretarial experience.
- Knowledge of service deadlines for litigation tasks, including familiarity with the California Code of Civil Procedure.
- Ability to organize and prioritize multiple tasks and complete them under time constraints with minimal supervision.
- Proficiency in Microsoft Word, PowerPoint, Excel, or similar software.
- Must successfully pass a background check and drug screen.
Nice To Haves
- Experience maintaining paperless files.
- iManage experience.
Responsibilities
- Draft and review legal correspondence, carefully proofreading for grammar, spelling, punctuation, and formatting errors.
- Prepare and collect conflict-of-interest checks, open new files, and maintain client files.
- Maintain attorneys’ calendars, including hearing dates, filing deadlines, and other important dates.
- Make client and client-related appointments for attorneys as needed.
- Respond to messages and requests in a timely and professional manner and perform duties with enthusiasm and a service-oriented attitude.
- Use state and U.S. Federal Court CM/ECF and PACER systems, including submitting electronic filings.
- Organize and prioritize numerous tasks and complete them within time constraints with minimal supervision.
- Use Microsoft Word, PowerPoint, Excel, or similar software to perform essential duties.
- Assist others in the firm when requested, based on current work priorities, and promote teamwork and mutual cooperation.
Benefits
- Competitive compensation.
- Comprehensive benefits package, including medical, dental, and vision coverage.
- HSA and FSA plans available for employees and dependents.
- Work-life balance.
- Generous PTO policy.
- 401(k) plan with a 3% employer Safe Harbor contribution.
- 1.5% profit-sharing contribution.
- Firm-paid life insurance and long-term disability.
- Employee Assistance Program.
- Year-end bonuses and referral fee programs.
- Regular firmwide socials and events.
- Positive firm culture.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
