Legal Secretary

Hamilton County, Indiana

5d • Onsite

About The Position

The Legal Secretary I serves the Prosecuting Attorney, providing clerical and legal support to department personnel and, as assigned, Carmel or Noblesville City Court. The role performs recurring administrative and legal-support work under department and legal policies and procedures, with indirect or occasional supervision. Priorities are determined primarily by the supervisor and formal deadlines. The position involves frequent communication with county departments, law enforcement and community service agencies, attorneys, crime victims, and the public to exchange information, explain procedures, and coordinate document processing. The position reports directly to the Deputy Prosecuting Attorney and Office Manager/Paralegal.

This is a full-time, non-exempt position with a Monday–Friday schedule of 8:00 a.m. to 4:30 p.m. The stated 2027 hourly rate is $27.7886. The work is performed in a standard office environment and may involve extended or evening hours. The role may require serving members of the public with diplomacy, including occasional encounters with irate or hostile individuals.

Requirements

• High school diploma or GED.
• At least three years of relevant clerical experience.
• Possession of, or ability to obtain within the specified period, IDACS certification and notary public status.
• Working knowledge of basic criminal justice system policies, procedures, and legal terminology, with ability to apply that knowledge to interrelated tasks.
• Ability to prepare and process legal documents, type accurately and quickly, and operate standard office equipment.
• Knowledge of standard English grammar, spelling, and punctuation, and ability to communicate effectively orally and in writing with coworkers, county departments, law enforcement and community service agencies, attorneys, crime victims, and the public.
• Ability to understand and follow oral and written instructions and respond appropriately to constructive criticism.
• Ability to work independently with minimal supervision and maintain respectful working relationships.
• Ability to provide public access to department information or maintain confidentiality of records according to state requirements.
• Ability to manage multiple tasks under time pressure and complete assignments amid distractions and interruptions.
• Ability to serve the public with diplomacy and respect, including during occasional encounters with irate or hostile people.
• Ability to comply with employer and department policies and work rules, including attendance, safety, drug-free workplace, and personal conduct requirements.
• Ability to occasionally work extended and/or evening hours.

Nice To Haves

• Legal or court environment clerical experience is preferred.

Responsibilities

• Perform clerical work, including typing documents; copying, filing, mailing, and notarizing documents; delivering and retrieving documents and files; organizing files; entering data; printing lists and reports; and handling department mail.
• Maintain calendars of hearing and trial dates and other appointments for assigned department personnel and city court.
• Answer telephone calls and greet office visitors, determine their needs, provide information and assistance, answer questions, and direct them to appropriate personnel.
• Review files for required documents and contact appropriate agencies or individuals about missing items.
• Retrieve and print IDACS reports as needed.
• Compile and prepare statistical reports as assigned.
• Process expungement requests as needed, including pulling files, preparing documents, forwarding Deputy Prosecuting Attorney opinions to court, and destroying files as ordered.
• Destroy obsolete files according to state requirements as assigned.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED