Legal Secretary

City of Tucson•Tucson, AZ

1d•$22 - $33•Onsite

About The Position

The Legal Secretary position at the City of Tucson’s Prosecutor’s Office provides legal administrative and clerical support to attorneys. The role manages and maintains dockets and files and prepares legal documents. Work is performed under the supervision of a Litigation Support Supervisor, and the position does not supervise others. The position is on-site at the City Prosecutor’s Office and is performed mostly in an office environment. Duties and responsibilities are subject to change.

Requirements

Six months of post-high-school education, or a year-for-year substitution using a combination of relevant education and experience.
Two years of directly related work experience, or a year-for-year substitution using a combination of relevant education and experience.
Obtain a valid and unrestricted Arizona Driver’s License.
Successfully complete a background investigation.

Nice To Haves

Experience or knowledge gained in a related environment, such as a law enforcement agency, law office, or court.
Legal knowledge of the litigation process and experience with service of process for summons and complaints, notices of claim, subpoenas, and depositions.
Understanding of the attorney-client relationship and privilege.
Ability to obtain a Notary Public commission.
Ability to prioritize, organize, and complete multiple overlapping projects and tasks.
Ability to determine appropriate responses and follow-up to questions from department personnel and members of the public on varying subject matter.

Responsibilities

Process court documents, including motions and long-form complaints; format, edit, and file motions with various courts.
Update cases in the case management system with minute entries, plea offers, and hearing dates.
Generate, proofread, and file legal documents and forms for court or as requested by attorneys, meeting strict deadlines.
Request, retrieve, and disclose case evidence, including documents from other agencies.
Redact and disclose documents, body-camera footage, and other audio or video evidence as needed.
Assist members of the public and victims in person and by phone.
Calendar events and deadlines.
Enter statistics and run reports.
Order and retrieve physical evidence from the Tucson Police Department evidence section.
Review files for retention periods.
Cross-train and rotate assignments with other legal secretaries.
Provide backup support to the Paralegal.
Perform other duties and tasks as assigned.

Benefits

Medical, dental, vision, life, disability, and flexible spending account coverage.
Pension plan and optional Roth and pretax deferred compensation savings.
Paid time off, with 38 paid days off in the first year for new hires and increased time off in subsequent years.
Twelve weeks of paid parental leave.
Paid tuition reimbursement.
Student loan repayment.
Off- and on-the-job training.
Employee resource groups and paid volunteer hours.

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