Legal Secretary

Freeman Mathis & Gary • Los Angeles, CA

3d

About The Position

Freeman Mathis & Gary, LLP is seeking an enthusiastic litigation secretary to join its Downtown Los Angeles team. The role supports attorneys and clients in a fast-paced environment and calls for strong organization, flexibility, communication, problem-solving, accountability, and a teamwork-oriented approach. Successful candidates are helpful, personable, respectful, responsive, and careful with confidential information.

Requirements

• At least two years of litigation secretarial experience.
• Experience maintaining paperless files.
• Knowledge of service deadlines for litigation tasks, including familiarity with the California Code of Civil Procedure.
• Familiarity with state and U.S. federal court CM/ECF and PACER systems, including electronic filing.
• Proficiency with Microsoft Word, PowerPoint, Excel, or similar software needed to perform the role.
• Ability to organize and prioritize multiple tasks and meet time constraints with minimal supervision.
• Must successfully pass a background check and drug screen.

Nice To Haves

• iManage experience.

Responsibilities

• Draft and review legal correspondence, proofreading for grammar, spelling, punctuation, and formatting errors.
• Prepare and collect conflict-of-interest checks, open new files, and maintain client files.
• Maintain attorneys’ calendars, including hearing dates, filing deadlines, and other important dates.
• Schedule client and client-related appointments for attorneys as needed.
• Communicate professionally with clients, attorneys, staff, and vendors; respond to messages and requests in a timely manner.
• Organize and prioritize tasks and complete them within time constraints with minimal supervision.
• Provide assistance to others in the firm when requested, based on current work priorities, and promote teamwork and mutual cooperation.

Benefits

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision coverage
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401(k) plan with a 3% employer Safe Harbor contribution
• 1.5% profit-sharing contribution
• Firm-paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed