Legal Secretary

Lewis Brisbois•New York, NY

9d•$75,000 - $85,000•Hybrid

About The Position

Lewis Brisbois is seeking a legal secretary with litigation experience for its New York office. The role provides primary administrative and operational support to the Executive Partners and Co-Chairs of the Entertainment, Media & Sports Practice Group, supporting executive operations, client relations, matter administration, and business development for a national practice. The position supports a minimum of four attorneys and involves close collaboration with attorneys, paralegals, accounting personnel, and other administrative departments. The legal secretary manages executive calendars and travel, client communications and intake, matter records, legal documents, billing and financial transactions, and client engagement and business development activities. The successful candidate maintains confidentiality, provides responsive client service, and prioritizes work effectively in a fast-paced environment with tight deadlines. Lewis Brisbois offers competitive compensation, benefits, and opportunities for growth and advancement within a collaborative team.

Requirements

High school diploma or equivalent.
Five to seven years of legal experience.
Litigation experience.
Knowledge of Microsoft Office Suite.
Strong written and verbal communication skills.
Strong organizational skills.
Ability to work under tight deadlines and prioritize responsibilities.
Ability to maintain and handle confidential information.
Ability to work effectively in a fast-paced environment.

Responsibilities

Manage complex executive calendars, meeting coordination, and scheduling for practice group leadership.
Coordinate travel arrangements, including itineraries, accommodations, transportation, and expense reconciliation.
Serve as a primary point of contact for client communications, maintain professional relationships, and respond promptly to client needs.
Oversee new client and matter intake, including engagement letters, conflict-check coordination, and client profile and matter setup in Aderant.
Track client projects, matter deadlines, and ongoing assignments to support timely completion of legal and business objectives.
Prepare, edit, proofread, and redline legal agreements, correspondence, and other transactional documents.
Manage DocuSign workflows, including document preparation, routing, execution tracking, and distribution of executed agreements.
Maintain electronic filing systems and document management databases, ensuring client and matter records are organized and accessible.
Handle attorney timekeeping and support billing functions, including invoice preparation, review, and distribution to clients.
Coordinate with accounting departments to monitor retainer balances, process retainer-fund applications, locate and confirm client payments, assist with collections, and reconcile client accounts.
Process expense reimbursements, vendor invoices, and other administrative financial transactions.
Organize and support client engagement events, industry conferences, networking functions, and business development initiatives.
Collaborate with attorneys, paralegals, accounting personnel, and other administrative departments to facilitate matter management and client service.
Maintain confidential client and firm information while providing executive, administrative, and secretarial support.
Assist with special projects, practice group operations, and strategic initiatives supporting the Entertainment, Media & Sports Practice Group.