Legal Secretary

Tarter Krinsky & Drogin•New York, NY

1d•Hybrid

About The Position

Tarter Krinsky & Drogin LLP (TKD) is seeking an experienced Legal Secretary to provide effective, high-quality legal administrative support and personable assistance to attorneys and clients. The role calls for strong administrative, technical, and organizational skills, sound judgment, discretion, and the ability to work effectively in a fast-paced environment. It is an opportunity to join an expanding, full-service law firm in a collegial and supportive professional environment. The position follows a hybrid schedule: in-office Tuesdays, Wednesdays, and Thursdays, with the option to work remotely Mondays and Fridays. TKD emphasizes professional development, team training, inclusion, and employee contributions. The good-faith annual base salary range is $55,000 to $110,000, depending on relevant experience, education or certifications, office location, qualifications, and market and firm factors.

Requirements

High school diploma or equivalent.
Excellent verbal and written communication and proofreading skills.
Ability to create tables of authorities (TOA) and tables of contents (TOC).
Strong organizational skills, attention to detail, efficiency, and reliability.
A can-do attitude, patience, and a positive, team-oriented approach.
Strong analytical and problem-solving skills and ability to work in a fast-paced environment.
Ability to prioritize and handle multiple tasks simultaneously.
Ability to work effectively with different types of clients.
Strong proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Teams; iManage; Zoom; and other videoconferencing applications.
Ability to handle confidential, executive, and firm matters with discretion.
Upon hire, must verify identity and eligibility to work in the United States and complete the required employment eligibility verification form.

Nice To Haves

Three or more years of secretarial experience in a law firm.

Responsibilities

Manage attorneys’ calendars, schedule meetings and conference rooms, book appointments, track to-do items, and maintain changing schedules.
Run conflicts checks and create engagement and retainer letters.
Open and manage new client matters accurately and efficiently.
Prepare and ensure availability of agendas, presentations, closing binders for transactional matters, and meeting notes as needed.
Use word-processing and document-management software to prepare and finalize briefs, correspondence, memoranda, agreements, other legal materials, and presentations.
Prepare materials for hearings, trials, and depositions as needed.
Monitor practice deadlines and calendars.
Establish and maintain paper and electronic files according to firm policies, records protocols, and the document-management system.
Assist other secretaries as needed to meet firm and client needs.
Build professional, cooperative, and supportive relationships with peers, superiors, and clients.
Anticipate and identify clients’ and colleagues’ current and future needs.
Submit expenses and enter billable time when appropriate.
Work with Accounting throughout the billing cycle, including reviewing client bills for accuracy, editing narratives, and resolving billing problems.
Perform other duties as required.