Legal Secretary

Latham & Watkins LLP • San Diego, CA

17h • $80,000 - $90,000 • Hybrid

About The Position

The Attorney Support PROS Specialist is part of Latham & Watkins’ Attorney Support team. The role directly assists an assigned group of local attorneys and provides global team support with administrative responsibilities, including assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. The position is located in the firm’s San Diego office and may be eligible for a flexible hybrid work arrangement, with a required in-office presence on Fridays.

Requirements

• High school diploma or equivalent.
• At least three years of relevant experience in a legal or professional services environment; experience is preferably in such an environment.
• Professional communication skills and the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.
• Initiative to work independently and in a team environment with a customer service focus.
• Ability to multitask and adapt to continuously evolving technology platforms.

Nice To Haves

• Bachelor’s degree or equivalent.
• Relevant experience in a legal or professional services environment.

Responsibilities

• Monitor lawyer time entries for compliance with firm standards, proactively edit entries, and alert attorneys to non-compliance.
• Generate, edit, and post client invoices in accordance with firm and client-defined standards, including Outside Counsel Guidelines; work with assigned lawyers to manage billing inventory as applicable.
• Gather and follow assigned attorneys’ preferences when handling expense reimbursement, calendaring and scheduling, document management and edits, and travel arrangements.
• Assist lawyers with client intake tasks, including processing conflicts of interest and new business intake forms.
• Preserve the confidentiality of firm and client protected information.
• Protect and maintain highly sensitive, confidential, privileged, financial, and proprietary information retained by Latham & Watkins.

Benefits

• Healthcare insurance
• Life insurance
• Disability insurance
• 401(k) plan
• At least 11 paid holidays per year
• PTO program accruing 23 days during the first year of employment and growing with tenure
• Well-being programs, including mental health services, mindfulness and resiliency resources, medical resources, and well-being events
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff
• Bonuses in recognition of individual and firm performance

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED