Legal Secretary

Jackson Lewis • Tampa, FL

10h

About The Position

The Legal Secretary supports four or more labor and employment litigation attorneys by providing a full range of legal and administrative support. Duties include preparing and revising correspondence, pleadings, and other documents; electronic filing; legal research; calendar and docket maintenance; and office and client filing. The position also supports office-wide administrative functions and handles complex, confidential, and time-sensitive material.

The successful candidate is organized, detail-oriented, and collaborative, with at least three years of recent litigation secretary experience, including electronic filing. Labor and employment law experience is a plus. A high school diploma or equivalent is required; a four-year college degree is preferred.

Requirements

• At least three years of recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, including electronic filing.
• Familiarity with state and federal rules and procedures, and procedures with state and federal agencies.
• Solid understanding of technical legal terminology and court filings.
• Experience with trial preparation and briefs.
• Punctuality and excellent attendance.
• Strong verbal and written communication skills and excellent proofreading skills.
• Ability to meet deadlines, balance workload, and take initiative.
• Proficiency with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work cooperatively in a small office environment and communicate with attorneys and support staff at every level.
• High school diploma or equivalent.

Nice To Haves

• Experience with labor and employment law.
• Experience with law firm software, including billing, expense, and document management systems.
• Four-year college degree.

Responsibilities

• Support four or more attorneys in employment law matters and provide backup support as needed.
• Demonstrate knowledge of current cases and projects and use available resources to support attorneys’ work.
• Act as a liaison between internal departments and outside agencies.
• Prepare and revise correspondence, pleadings, documents, and other clerical assignments.
• Handle complex, confidential, and time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements.
• Communicate regularly with clients.
• Assist with billing review, inquiries, and collections.
• Maintain calendars, CLE records, reports, and time records.
• Book and organize travel arrangements and assist with expense reimbursement.
• Maintain litigation attorneys’ dockets.
• Transcribe electronic dictation and schedule depositions.
• Handle office and client filing.
• Proofread documents.
• Perform other office administrative functions as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED