Legal Secretary

Mayer LLP • Dallas, TX

11d • $60,000 - $75,000 • Hybrid

About The Position

Mayer LLP is seeking a Legal Secretary to provide administrative and legal support in a collaborative law firm with a Southwest regional presence. The firm serves clients across a range of industries and practice areas. This role supports attorneys and staff with client communications, scheduling, document preparation, legal research, case-file and docket maintenance, and general clerical work. The position uses legal technology platforms including Westlaw, Harvey AI, Coyote, PointOne, and iManage; training on the firm’s specific tools is provided. The schedule is hybrid, with three days per week in the office and two days at home. Compensation is $60,000–$75,000 per year, commensurate with experience.

Requirements

• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and legal software; training on the firm’s specific tools is provided.
• Knowledge of e-filing in state and federal courts.
• Knowledge of court rules and procedures.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.

Nice To Haves

• At least three years of previous experience as a legal secretary on the litigation defense side is highly preferred.

Responsibilities

• Greet clients and visitors professionally and courteously.
• Answer phone calls, take messages, and direct calls to the appropriate person.
• Coordinate and schedule depositions, hearings, meetings, and conferences.
• Arrange travel.
• Assist with document preparation.
• Conduct legal research and gather relevant case information.
• Organize and maintain case files in the iManage document management system.
• Maintain and organize client files and records.
• Communicate professionally with clients, opposing counsel, court personnel, and accounting.
• Open new files and run conflict checks.
• Update docket sheets or file information sheets.
• Perform general clerical duties, including filing, scanning, and data entry.
• Provide administrative support to attorneys and staff as needed.

Benefits

• Full suite of health, dental, and vision benefits, effective the first day of the month after starting with the firm.
• 10 company holidays and 4 early release days.
• 16 PTO days.
• Hybrid schedule: 3 days per week in the office and 2 days per week at home.
• 401(k) with a firm match based on the previous year’s revenue; the firm matched up to 6% in 2024.
• Discretionary year-end bonus.
• Employee referral bonus of $2,000–$4,000.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed