Legal Secretary

City of Tucson•Tucson, AZ

3d•Onsite

About The Position

The Legal Secretary position at the City of Tucson’s Prosecutor’s Office provides legal administrative and clerical support to attorneys. The position manages and maintains dockets and files and prepares legal documents. Work is performed under the supervision of a Litigation Support Supervisor, and the position does not supervise. The position is on-site at the City Prosecutor’s Office and is performed mostly in an office environment. The selected applicant must obtain a valid and unrestricted Arizona Driver’s License and successfully complete a background investigation.

Requirements

Six months of post-high-school education. Relevant education and experience may be combined and substituted on a year-for-year basis.
Two years of directly related work experience. Relevant education and experience may be combined and substituted on a year-for-year basis.
Must obtain a valid and unrestricted Arizona Driver’s License.
Must successfully complete a background investigation.
Submit an updated chronological resume and cover letter with the application.
Include typing speed in words per minute in the cover letter.

Nice To Haves

Experience or knowledge gained in a related environment, such as a law enforcement agency, law office, or court.
Legal knowledge of the litigation process and experience with service of process for summons and complaints, notices of claim, subpoenas, and depositions.
Understanding of the attorney-client relationship and privilege.
Ability to obtain a Notary Public commission.
Ability to prioritize, organize, and complete multiple overlapping projects and tasks.
Ability to determine appropriate responses and follow-up to questions from department personnel and members of the public on varying subject matters.

Responsibilities

Process court documents, including motions and long-form complaints.
Format, edit, and file motions with various courts.
Update cases in the case management system with minute entries, plea offers, and hearing dates.
Generate, proofread, and file legal documents and forms for court or as requested by attorneys.
Meet strict task deadlines.
Request, retrieve, and disclose evidence in each case.
Request documents from other agencies.
Redact and disclose documents.
Obtain, redact, and disclose body-camera video and audio or other video evidence as needed for disclosure.
Assist members of the public and/or victims in person and by phone.
Calendar events and deadlines.
Enter statistics and run reports.
Order and retrieve physical evidence from the Tucson Police Department evidence section.
Review files for retention periods.
Cross-train and rotate assignments with other legal secretaries.
Provide backup support to the Paralegal.
Perform other duties and tasks as assigned.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability coverage
Flexible spending account coverage
Pension plan
Optional Roth and pretax deferred-compensation savings
38 paid days off in the first year for new hires, with time off increasing in subsequent years
Twelve weeks of paid parental leave
Tuition reimbursement
Student loan repayment
Off-the-job and on-the-job training
Employee resource groups
Paid volunteer hours