Litigation Legal Secretary- 3706909

AMS Staffing • Los Angeles, CA

3d • Hybrid

About The Position

An international law firm is seeking a Litigation Legal Secretary to join its Downtown Los Angeles team. The role supports assigned attorneys with litigation documents and filings, case records, calendar and travel coordination, billing and expense administration, and telephone and receptionist coverage. The position is hybrid, with two days in the office and three remote after a 45-day ramp-up, and is a direct hire role.

Requirements

• High school diploma required; college degree preferred.
• At least five years of Legal Secretary experience.
• Proficiency with LexisNexis, PACER, ECF, Aderant Milana, and Concur.
• Strong understanding of legal terminology, litigation procedures, and court documentation.
• Experience preparing tables of contents and tables of authorities.
• Advanced computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with document management systems, timekeeping software, electronic filing platforms, and legal databases.
• Excellent proofreading, organizational, communication, and multitasking abilities.
• Strong attention to detail, professionalism, discretion, and ability to manage competing deadlines.

Nice To Haves

• College degree.

Responsibilities

• Prepare, format, edit, and proofread legal documents, including briefs, pleadings, motions, and correspondence.
• File legal documents with state and federal courts, including electronic filing.
• Organize, maintain, and update client files and case records.
• Manage attorney calendars, schedule appointments, track deadlines, and coordinate meetings using Outlook and Aderant Milana.
• Arrange business travel and accommodations for assigned attorneys.
• Enter, review, and maintain attorney timesheets, ensuring accurate billing and litigation codes.
• Prepare expense reports, mileage reimbursements, and attorney reimbursement requests.
• Provide professional telephone support and receptionist coverage as needed.
• Review vendor invoices, prepare check requests, and coordinate timely invoice processing.
• Assist with reviewing, preparing, and submitting pre-bills and client invoices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED