Litigation Legal Support Specialist (Litigation Legal Secretary)

Greenberg Traurig•Alexandria, VA

22h•$47 - $52•Onsite

About The Position

Greenberg Traurig is seeking a Legal Support Specialist (Legal Secretary) to provide advanced administrative and practice-specific support to attorneys in its Litigation Department. The position is based in the Northern Virginia office and is performed in-office. The role supports complex litigation matters from onset through post-trial and requires expertise in litigation procedures, document management, and case preparation. The successful candidate will demonstrate professionalism, attention to detail, strong communication and organizational skills, initiative, adaptability, and a client-focused approach. Flexibility to work overtime as needed is required.

Requirements

10 or more years of litigation experience.
Established understanding of litigation laws as they relate to individuals, partnerships, and corporations.
Proficiency with rules for court document filings.
Comprehension of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, tables of contents and authorities, subpoenas, court dockets, reports, memoranda, and correspondence.
Ability to maintain high standards, exercise good judgment, contribute proactively, and anticipate needs.
Strong attention to detail and established organizational, analytical, critical-thinking, and time-management skills.
Excellent interpersonal skills and advanced written and verbal communication skills, with the ability to collaborate effectively in a team.
Ability to work under pressure and meet strict deadlines.
Professionalism and discretion when handling confidential information.
Advanced skills in Microsoft Office Suite and ability to learn new software applications quickly.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Flexibility to work overtime as needed.

Nice To Haves

Bachelor’s degree or equivalent experience preferred.
Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot, ChatGPT, or similar platforms to support daily workflow or improve work quality.

Responsibilities

Draft and file legal documents, including briefs, complaints, motions, subpoenas, and summonses, using firm templates and attorney-provided information.
Support discovery by preparing for depositions, drafting and responding to written discovery requests, and assisting with expert discovery preparation.
Assist with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating with opposing counsel and courtroom staff.
Perform and oversee simple cite checking and proofreading of briefs and other legal documents.
Conduct research and use legal technology tools for e-discovery and case management.
Coordinate multi-document filings in Federal, Circuit, and State courts, including electronic filings.
Draft correspondence, memoranda, and reports from various sources, ensure documents are accurate and clear, and deliver them promptly using appropriate methods.
Manage scheduling and travel arrangements for court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinate itineraries, process travel reimbursements, and maintain attorneys’ calendars and due dates.
Establish and maintain organized physical and electronic filing systems and records.
Enter attorneys’ billable time and submit it to accounting by monthly deadlines.
Provide administrative support such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings.
Sort and review incoming mail and documents, answer phone calls, and direct inquiries to appropriate personnel.
Assist with other departmental activities and perform additional duties and responsibilities as assigned.