Legal Secretary - Litigation

Hinshaw & Culbertson•Miami, FL

3d•Onsite

About The Position

Hinshaw & Culbertson LLP is seeking a bilingual defense litigation secretary for its Miami office. The role supports more than one attorney and requires at least five years of experience as a litigation secretary in a law firm, including at least two years in defense litigation, with a primary focus on rideshare litigation. The secretary provides client and customer service and supports litigation matters through document preparation and filing, scheduling, file and database maintenance, and administrative coordination. The firm describes its culture as collaborative and inclusive, with an emphasis on innovation and professional growth in technology operations, work-life balance, and career development. Hinshaw is committed to diversity, equity, and inclusion and provides reasonable accommodations for individuals with disabilities.

Requirements

At least 5 years of experience as a litigation legal secretary in a law firm.
At least 2 years of experience in defense litigation; the position has a primary focus on rideshare litigation.
Bilingual in Spanish and English.
Working knowledge and experience with electronic filing in state and federal court systems.
Strong organizational skills and exceptional attention to detail.
Strong communication, interpersonal, and customer service skills, with the ability to interact effectively and professionally with management, staff, external entities, and firm clients.
Typing speed of at least 65 words per minute.
Proficiency in and knowledge of relevant software applications, including Excel, Word, PowerPoint, and Outlook.
Ability to maintain a high degree of confidentiality and consistently produce high-quality work.

Responsibilities

Type, edit, and electronically file pleadings; compose correspondence, including letters, memoranda, and other documents.
Coordinate scheduling for depositions, hearings, CMEs, meetings, and other events.
Update and maintain databases, including email lists, I-Create information, and client matter lists.
Interact with clients, visitors, and attorneys and staff from other Hinshaw offices.
Open new files, check conflicts of interest, and maintain client and general electronic files.
Make appointments and travel arrangements; maintain calendars and a deadline reminder system.
Process vendor invoices for payment.
Enter attorneys’ expenses.
Maintain a professional appearance and attitude, good client relations, confidentiality, and strong customer service.