Legal Secretary - Litigation - 3698015

AMS Staffing•Riverside, CA

2d•Onsite

About The Position

The Legal Secretary provides high-level administrative and secretarial support to attorneys, managing litigation matters from inception through resolution. The role involves drafting, revising, and finalizing legal documents; preparing and executing e-filings in state and federal courts and administrative agencies; maintaining case calendars and tracking deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. Success requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate has strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, as well as professionalism, discretion, and initiative in anticipating attorneys’ and clients’ needs. The position is permanent, full-time, and onsite in Riverside, California. Compensation is $70,000–$92,000, with some flexibility, plus a bonus and benefits.

Requirements

High school diploma or equivalent.
At least five years of litigation secretary experience.
Strong writing, editing, and proofreading skills.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Strong organizational skills and the ability to prioritize workload for multiple attorneys.
Excellent verbal, written, and telephone communication skills for professional interactions with clients, attorneys, vendors, and staff.
Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions.
Consistent reliability in attendance and punctuality.

Nice To Haves

Familiarity with document management systems such as iManage.

Responsibilities

Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription.
Handle e-filings and support all stages of litigation, from initiation through trial.
Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings.
Proofread documents for accuracy, grammar, and compliance with firm formatting standards.
Create and update Tables of Contents (TOC) and Tables of Authorities (TOA).
Schedule and coordinate appointments, meetings, and deadlines for attorneys.
Maintain and monitor attorney calendars and ensure critical dates are recorded on the master calendar.
Prepare and process new client and matter intakes according to firm procedures.
Use computers, transcription equipment, and legal software to produce and manage documents.
Arrange attorney travel, including hotels, airfare, and ground transportation.
Sort, read, print, and distribute incoming mail and emails to appropriate recipients.
Assist with creating and assembling marketing materials, including pitch folders, attorney biographies, and PowerPoint presentations.
Provide backup and overflow coverage to other attorneys and staff as needed.
Maintain the confidentiality of firm, client, and personnel information.
Perform additional duties as assigned to meet business needs.