Legal Secretary - Litigation

Hinshaw & Culbertson•Fort Lauderdale, FL

3d•Onsite

About The Position

Hinshaw & Culbertson LLP is seeking a bilingual defense litigation secretary for its Fort Lauderdale office. The secretary will support more than one attorney and provide excellent client and customer service. The position requires substantial litigation-secretary experience and a background in defense litigation, with a primary focus on rideshare litigation. The role includes preparing and e-filing pleadings, composing correspondence and other documents, coordinating a high volume of legal schedules, maintaining databases and electronic files, assisting with file openings and conflict checks, arranging appointments and travel, and processing invoices and attorney expenses. The secretary is expected to maintain confidentiality, a professional demeanor, strong client relations, and high-quality work. Hinshaw describes its culture as collaborative and inclusive and offers competitive compensation, a flexible benefits program, and a generous 401(k) plan. The firm emphasizes diversity, equity, inclusion, innovation, professional growth, work-life balance, and career development, and provides reasonable accommodations for individuals with disabilities.

Requirements

At least 5 years of experience as a litigation legal secretary in a law firm, including at least 2 years in defense litigation.
Bilingual in Spanish and English.
Working knowledge and experience with e-filing in state and federal court systems.
Strong organizational skills and exceptional attention to detail.
Strong communication, interpersonal, and customer-service skills, with the ability to interact effectively and professionally with management, staff, external entities, and firm clients.
Minimum typing speed of 65 words per minute.
Proficiency and knowledge of relevant software applications, including Excel, Word, PowerPoint, and Outlook.
Ability to maintain a high degree of confidentiality and consistently produce high-quality work.

Responsibilities

Type, edit, and e-file pleadings; compose letters, memoranda, correspondence, and other documents.
Coordinate scheduling for depositions, hearings, CMEs, meetings, and other matters.
Update and maintain databases, including email lists, I-Create information, and client matter lists.
Interact with clients, visitors, and attorneys and staff from other Hinshaw offices.
Open new files, check conflicts of interest, and maintain client and general electronic files.
Make appointments and travel arrangements; maintain calendars and a deadline reminder system.
Process vendor invoices for payment.
Enter attorneys’ expenses.
Maintain a professional appearance and attitude, strong public relations and customer service with clients, and confidentiality of the attorney-client relationship.