Legal Secretary - Litigation

Hinshaw & Culbertson•Tampa, FL

About The Position

Hinshaw & Culbertson LLP is seeking a bilingual defense litigation secretary for its Tampa office. The position requires at least five years of experience as a litigation secretary in a law firm, including at least two years in defense litigation, with a primary focus on rideshare litigation. The secretary will provide excellent client and customer service while supporting multiple attorneys. The role includes preparing and filing legal documents, coordinating schedules and deadlines, maintaining client and firm records, communicating with clients and colleagues, and assisting with administrative and financial tasks. The secretary must maintain confidentiality, a professional demeanor, and consistently produce high-quality work. Hinshaw describes its work culture as collaborative and inclusive and says it offers competitive compensation, a flexible benefits program, and a generous 401(k) plan. The firm emphasizes diversity, equity, inclusion, innovation, professional growth, work-life balance, and career development. Reasonable accommodations are provided for individuals with disabilities.

Requirements

At least five years of litigation experience as a legal secretary in a law firm.
At least two years of defense litigation experience.
Bilingual in Spanish and English.
Working knowledge and experience with e-filing in state and federal court systems.
Strong organizational skills and exceptional attention to detail.
Strong communication, interpersonal, and customer service skills, with the ability to interact effectively and professionally with management, staff, external entities, and clients.
Typing speed of at least 65 words per minute.
Proficiency and knowledge of relevant software applications, including Excel, Word, PowerPoint, and Outlook.
Ability to maintain a high degree of confidentiality and consistently produce high-quality work.

Responsibilities

Type, edit, and electronically file pleadings; compose correspondence, including letters, memoranda, and other documents.
Coordinate and schedule depositions, hearings, CME appointments, meetings, and other events.
Update and maintain databases, including email lists, I-Create information, and client matter lists.
Interact with clients, visitors, and attorneys and staff from other Hinshaw offices.
Open new files, check conflicts of interest, and maintain client and general electronic files.
Make appointments and travel arrangements; maintain calendars and deadline reminder systems.
Process vendor invoices for payment.
Enter attorneys’ expenses.
Maintain a professional appearance and attitude, good public relations, and customer service with clients, and confidentiality of the attorney-client relationship.