Litigation Legal Secretary

Hinshaw & Culbertson•Dallas, TX

6d•Hybrid

About The Position

Hinshaw & Culbertson LLP is seeking a Litigation Legal Secretary for its Dallas office. The role performs complex and specialized secretarial and administrative duties supporting assigned attorneys and their practice. The ideal candidate helps maintain an organized, professional office and provides excellent client and customer service. The position follows a hybrid schedule that requires working in the Dallas office at least three times per week.

Requirements

At least five years of legal litigation secretarial experience; applicants without this experience will not be considered.
Strong organizational skills.
Knowledge of, or ability to learn, office procedures, rules, and regulations.
Knowledge and competency with Outlook, Word, Excel, PowerPoint, and Adobe.
Knowledge of State and Federal court rules, including e-filing, and applicable local rules pertaining to litigation.
Ability to communicate effectively and accurately, orally and in writing.
Ability to correctly apply departmental rules, complex regulations, and procedures.
Ability to maintain a high degree of confidentiality and attention to detail.
Ability to work under pressure and in time-sensitive situations.
Ability to proofread and edit routine law office documents.
Ability to transcribe legal documents, correspondence, and reports from written drafts or dictation at 70 words per minute.
Ability to organize and prioritize numerous tasks and complete them within time constraints.
Ability to solve problems and work effectively in a team environment.
Ability to periodically work overtime to perform essential duties.
Interpersonal and customer service skills to communicate professionally with and follow instructions from a diverse group of clients, external entities, attorneys, management, and staff.
Ability to work in the Dallas office at least three times per week under the current hybrid schedule.

Nice To Haves

Experience in Insurance Defense is preferred.

Responsibilities

Prepare, edit, and file letters, memoranda, pleadings, motions, discovery, agreements, subpoenas, and other legal documents as required by the practice area.
File documents with courts, including through e-filing.
Transcribe materials from electronic dictation programs, tapes, and handwritten documents.
Update and maintain databases, including email lists, iCreate information, and client matter lists.
Read, distribute, and electronically file incoming mail for assigned attorneys.
Open new files, check conflicts of interest, and maintain client and general files.
Periodically review files for possible closure or off-site storage.
Greet clients and visitors and maintain positive public relations and customer service.
Maintain confidentiality of the attorney-client relationship.
Establish and maintain calendars and deadline reminder systems; record court and deposition dates.
Coordinate with attorneys, secretaries, and docketing personnel to ensure calendar accuracy.
Schedule appointments and arrange business travel.
Communicate deadlines and attorney travel plans to other administrative support staff.
Perform other related duties and special projects as assigned.