GUARDIAN AD LITEM OFFICE, 19TH CIRCUIT- LEGAL SECRETARY - 21015457

State of Florida•Fort Pierce, FL

4d•Onsite

About The Position

The Statewide Guardian ad Litem Office is a state-funded child advocacy organization that provides independent legal representation to abused, abandoned, and neglected children in Florida dependency court proceedings. The Legal Secretary performs secretarial, administrative support, and clerical duties for attorneys in a local Guardian ad Litem Circuit office. The position works independently under general supervision and requires discretion when handling sensitive and confidential information. The Legal Secretary composes and types correspondence, detailed reports, charts, and memoranda using a personal computer. The role also maintains a comprehensive office filing system, prepares travel arrangements, schedules meetings, and prepares materials for a supervisor. The position establishes working relationships with office staff, state court personnel, vendors, judges, non-judicial officers, and the general public. The posting identifies this as a half-time position of 20 hours per week, with the location selection specified as St. Lucie County.

Requirements

Standard high school diploma or equivalent.
Three years of administrative support experience; one year in a Legal Secretary, Administrative Specialist II, or comparable position is preferred.
Knowledge of administrative and clerical procedures and systems.
Knowledge of English language structure and content, including word meanings and spelling, composition, and grammar.
Knowledge of computer software applications including Outlook, Excel, and Word.
Ability to talk to others and convey information.
Ability to respond patiently to the general public.
Ability to maintain confidentiality concerning sensitive information.

Nice To Haves

One year of experience in a Legal Secretary, Administrative Specialist II, or comparable position.
A degree or education from an accredited four-year college or university, two-year college, or vocational school may substitute for the recommended experience on a year-for-year basis.

Responsibilities

Compose and type correspondence, detailed reports, charts, and memoranda using a personal computer.
Establish and maintain a comprehensive office filing system.
Prepare travel arrangements.
Schedule meetings.
Prepare materials for a supervisor’s use.
Interact with Guardian ad Litem Office staff, state court personnel, vendors, judges, non-judicial officers, and the general public.
Use discretion when handling confidential and sensitive information.

Benefits

Florida Retirement System pension or investment plan, with a 3% employee contribution required.
State group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
Flexible spending account.
Nine paid state holidays each calendar year.
One paid personal holiday each fiscal year.
13 paid sick leave days accrued within the calendar year.
13 paid annual leave days accrued within the calendar year, increasing after five years.
$25,000 life insurance provided at no cost for all FTE positions; employees may purchase additional coverage.
Public Loan Forgiveness Program.
State tuition waivers.